Calendar management is predominantly a secretarial activity. Nevertheless, it is important for managing one's personal calendar as well.
Whether Secretarial or Personal, Calendar Management Includes:
- Allocation of meeting timings to avoid overlap
- Providing information to the parties involved in the meetings
- Visits to various departments
- Outstation travel, including allocating time for transportation
- Pre-travel activities
- Coordination of various activities or coordination with various stakeholders regarding visits to certain places
- Reminders of all types (insurance policy payments, internal reports like monthly or quarterly returns, etc.)
- Uploading various events on the calendar such as birthdays, wedding anniversaries, etc.
- Noting down where the various files are stored (details about past meetings, etc.)
I extensively use my Google calendar, with over 1,500 entries uploaded. I have also synced this calendar with my mobile, which serves a dual purpose. The events uploaded in the mobile's calendar get automatically transferred to the Google calendar in the system and vice versa.
Calendar management is an important tool for relationship management. Sending timely but simple SMS messages on birthdays or anniversaries helps in a significant way to manage relationships. The recipient feels elated due to the precision with which we work.
I hope the above reply satisfies your query.
Thanks,
Dinesh V Divekar
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