Can You Help Me Re-write This In Better English?

It is the policy of the company to ensure the documentation of any change happening on the employee’s status and make sure that it’s in compliance with the Human Resources policy

Make sure any changes in the documents of the employees should reach to HR as per the policy.
Regards
HR

Dear Betula,
You may write like this: -
Documentation of any change of the employee's status (like marriage, promotion etc) should comply with the Human Resource Policy. Refer Part No ___, Paragraph No ____, Clause No ____ of this policy for your reference.
Thanks,
Dinesh V Divekar

Dear Betula,
You may re-frame like this :- " Before effecting any change in employee's status (viz. marital status, educational/tech. qualification etc), it must be ensured that it is in confirmation with Para____ of Chapter____ of HR Policy of the Company. The changed made must be documented with information to the employee and others concerned."
Best wishes.
AK Jain
HR Personnel
NCL, CIL

Betula,
It would have helped better, if you had given us more information about your requirement. I see that each of us has interpreted it in a different way!
Let me first interpret your requirement. As per the company's policy, the HR needs to document whether an employee is single or married. You want to send an email/Memo/Circular to the employees asking them to intimate to the HR any change in their marital status.
If this is the case, you may say
As per the company's policy, the HR needs to document whether an employee is single or married. Please refer policy document for details. Please inform the HR in case of a change in marital status for documentation purposes.

Now that you have received so many replies, it would be good if you respond.
Cheers!

Dear Betula:
Make certain any changes impacting employees' status upholds company's HR policies.
Hope this helps

As per Policy of this Organisation, any change in Employee’s status (like marriage, edu qualification etc), must be updated in HR records. Employees are required to intimate HR Department, about any change/s, in their personal Status, with supporting documentary evidence, and ensure that it is in compliance with HR Policy.

pl suggest any one how to draft a good suspendion under enquiry

If there is any change in the employee status, the document produced by the employee must be compliant as per HR policy

Hope this helps:
Any modifications on employee's status must be validated with supporting documentation and must be in compliance with the organization's Human Resources Policy.