Starting from Scratch: How Do I Build an HR Department for a 50-Person Company?

Dear Seniors, I am going to join an organization with a strength of almost 50. I have committed during the interview to set up the entire HR department. Kindly guide me on what steps need to be followed? What processes need to be implemented? What compliance needs to be taken care of, which is mandatory for the government for setting up the HR department in the organization? I would appreciate it if you could suggest the time frame and short-term and long-term goals.

Best regards,
Amit

Dear Seniors, I am going to join an organization with a strength of almost 50. I have committed during the interview to set up the entire HR department. Kindly guide me on what steps need to be followed and what processes need to be implemented. Also, what compliance needs to be taken care of that is mandatory for the government when setting up the HR department in the organization? I would appreciate it if you could suggest the timeframe and short-term as well as long-term goals.

Best regards, Amit

You should:

1. Prepare employee identity cards.
2. Register with the PF, ESI (if employees are drawing less than 15,000 gross), and PT departments.
3. Prepare internal rules and regulations which form the basis of the employee handbook.
4. Establish training seminars (if training is provided in your organization).

I hope the above points help.

Regards,
Srinivas

To suggest, please provide the following information:

1. Organization type
2. Organization domain
3. Are there any existing HR processes?
4. Are there any policies covered?

Regards,
Durga.

Hi Amit, I would like to suggest that you get in touch with HR consultants, whether freelancers or consultancies, who are proficient in strategies and policies. Discuss this with your seniors or the relevant person to get them on board. This will assist you at the entry level. Once you understand how to strategize and enhance your knowledge, you can then implement these strategies further within the organization.

Regards,
Chetna Kapita
Recruitment Specialist - HR
Techved Consulting India Private Limited
[Email Removed For Privacy Reasons]

Congratulations on getting the job. But remember, don't lie next time because it will decrease your confidence level in the organization. Well, don't worry; we are all here to help you set up the new HR Department.

Employee Information Preparation

Please prepare the list of employees on your own with all details such as Employee ID, Name, Father/Husband Name, DOB, DOJ, Present Address, Permanent Address, Salary Details, PAN Number, and any other useful information of your choice.

Employee Personal Files

Create employee personal files and check if all documents are available. If not, arrange all the necessary documents like a copy of the offer letter, appointment letter, confirmation letter, increment letters, etc.

Registration and Compliance

If not already registered, proceed with PF Registration and ESI Registration.

Policy Review and Establishment

Review the active company policies. Based on the active policies, establish office policies concerning leave, attendance, absenteeism, conveyance, in and outstation policy, etc.

Training and Development

Develop a chart outlining training and development activities.

Budget and Employee Engagement

Review the budget and draft employee engagement activities, etc.

I hope this serves as a good starting point.

Best regards,
Chill HR

Do you want to implement a simple/short or complex/full HR process?

Regards,
Durga T.

You also have to create a general administration policy and code of conduct. This will help you maintain office decorum. Employee engagement activities are equally important as any other HR activity. Let me know if you need any formats or anything else.

Thanks,
Sagar