Dear Mr Modi;
There are rules of behaviour in organisation. When any employee violates the rule or misbehaves then the Manager or the person in charge is not present there always. Manager gets a report. Manager cannot depend on one side. Manager has to know the other side. Hence Manager issued a notice to the offender employee mentioning the allegations against him and asking him to explain his side. The offending employee then gives his explanation. This notice is called show cause notice because the offender employee is called upon to show cause.
When the report is strong, when the explanation is not satisfactory, and after the explanation is found not satisfactory, Manager issued second letter mentioning charges. When charges are mentioned it becomes charge sheet. In this letter Manager mentions that the act or omission of the employee amounts to these charges. In this letter, if earlier show cause notice is not given, then employee is asked to explain. If earlier show cause notice is given, then date of enquiry is mentioned. The matter is then properly investigated to know if the employee is guilty or not.
Warning is an action taken. Show cause notice or charge sheet is not action taken. Warning is final. Warning never asks for explanation. It is the final action by the Manager against the employee. It is a dot, bad record of the employee, a blot on employee's record. Warning is given after the show cause notice and charge sheet and enquiry, if found guilty. Otherwise for obvious misbehaviour, warning is given directly without issuing show cause notice or charge sheet. Such cases of direct warning are absenteeism, smoking, drunkenness etc where the case is clear and no explanation is necessary.
Vibhakar Ramtirthkar
9371001906
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HR Consultant, Pune