Wrong PF Number in ECR Challan: How Can I Fix This Critical Mistake?

Please help me out with this issue. The PF number was wrongly mentioned in the ECR challan that was generated, deposited, and cleared. What should I do to correct this? Please help me as this is a critical case.

Thank you.

Please approach your RPFC Office to get the correct way to rectify the issue. Some people will also be available in the PF Office to rectify the issue from the back end.

Thank you.

I think your PF consultant, when uploading the ECR, is inputting different code numbers. Please double-check and ensure the correct code number is entered to avoid any errors in the E-TOOL MASTER. Kindly correct it in the master file, specifying which employee's name the correction applies to. Once the PF number is updated in the master, proceed to generate a new ECR and upload it accordingly.

Regards,
R S PAGAD ADVOCATE

You can make changes in your e-tool, but they won't be corrected in PF office documents. So, write a letter to the PF Commission (Accounts) detailing what needs to be corrected in the software. However, please note that it will take time for corrections to take effect from the PF department since they do not have a correction option.

For the above-mentioned problem in ECR, you need to file Form-10 for wrong employee details and file Form 5 again for the update of new records.

Two days ago, I was at the EDP section in the Ahmedabad PF Office. They informed me that you cannot change any documents in ECR once they are generated. The only solution is to transfer the amount by filling out Form 13 and creating a new account in PF from the current month.

Thank you,
Regards

Correcting Your ECR File

The functionality has already been provided to EPFO offices for the resolution of ECR-related errors made during the uploading of incorrect ECR text files on the portal. Please contact your EPFO office with the revised ECR file to replace the previously wrongly uploaded one.

Thanks & regards,
ECRHELPDESK, EPFO

Please help me out as the father's name was wrongly mentioned in the ECR challan generated and sent to the EPF office. The ECR Challan for this month has already been deposited and cleared. I kindly request assistance on how to correct the father's name for this month's ECR challan.

Thank you for your help.

To correct the ECR, you need to write to the Regional PF Commissioner (PF). Meanwhile, you can be in touch with the dealing head of your PF code as the system provides the option to cancel your ECR in his system. Once cancelled by the dealing hand, you can provide the corrected details in soft copy, and the I.T. guy at the regional office will upload it into the system.

Regards,
Mukesh

Dear All,

Please help me out with this issue. The NCP days were wrongly mentioned in the ECR. The challan was generated, deposited, and cleared. What should I do to correct this? Please help, as this is a very critical case.

Thanks & regards,
Ashish Kumar Srivastava
8700992940

Common Mistakes in Uploading ECR Returns and Challans

The common mistakes made by employers while uploading the ECR returns and challans include assigning the EPF account number/member ID of an employee who has already left service to a newly joined employee. As a result, the PF contributions and member balances of the ex-employee and the newly joined employee get mingled in the same PF account number.

In such a case, the employer will have to:

i) Extract the text files of erroneous entries for the period during which the error occurred, say April 2018 to June 2019 wage months.

ii) Extract the online ECR returns PDF downloads of erroneous entries for the period during which the error occurred, say April 2018 to June 2019 wage months.

iii) Prepare a revised text file of returns for the given months by duly assigning a new EPF account number to the newly joined and EPF registered employee while keeping the returns along with the figures of other existing employees constant and unchanged for the given period.

iv) Prepare revised online ECR returns based on the revised text files for the given months by duly assigning a new EPF account number to the newly joined and EPF registered employee while keeping the returns along with the figures of other existing employees constant and unchanged for the given period.

v) Take a hard copy and save a soft copy of i) to iv) above.

vi) Send a representation to the concerned EPF authority duly enclosing the hard copies as stated above.

vii) Visit the EPF Office on a mutually convenient date along with the soft copy and hard copies and approach the EDP section in charge, duly explaining the circumstances of how the error occurred and how the matter would be resolved.

Handling Double Remittances

Similarly, another common mistake made is making double remittances for a single due month inadvertently. In such cases:

i) Please take printouts of ECR and challans with identical wage month and amount remitted in each of EPF account numbers 1, 2, 10, 21, 22 total but having two different TRRN numbers.

ii) Please make a request to EPF authorities to cancel one of the TRRN numbers, duly mentioning the exact TRRN which you wish to be canceled.

iii) Please enclose a canceled cheque leaf in the name of your company/firm/establishment to which you wish the erroneous duplicate amount of remittance to be refunded.

iv) The request would be considered by EPF authorities only if it is signed by the authorized signatory as per online Form 5A furnished in the EPFO unified employer portal.

Accordingly, the duplicate remittance would be refunded to your bank account.

With regards,

G. SUNDARESAN, EPFO, T.N. STATE