You can maintain the Staff Folder individually, with one file per staff member (in this file, from selection to separation will be filed), and subjective files separately. In these files, you can include:
1. Selection/Interview (Walk-In/Campus/Special Drive or whatever the requirement for selection).
- Rejected Application/Non-selected candidates' applications.
2. Offer letters
3. Accepted Offer Letter
4. Appointment Letter
5. Leave (you can also maintain a separate leave register, either soft copy or hard copy)
6. Promotion
7. Performance Appraisal
8. Salary/Allowance Fixation
9. Other Financial/Non-Financial Benefits
10. Transfer
11. Discipline
12. Retirement/Superannuation
13. Resignation
14. Termination, etc.
Keep the files neat and easily accessible to the dealing person. Keep the personal files in lock and key custody so that no one should see others' documents.