Dear Tonwhales
You can maintain the Staff Folder individually one file per staff (in this file from selection to separation will be filed) and subjective files separately in which you can make 1. Selection / Interview (Walk-In/Campus/Special Drive or whatever the requirement for selection). 1A. Rejected Application / Non selected candidates application, 2. Offer letters 3. Accepted Offer Letter. 4. Appointment Letter, 5. Leave (even you can maintain separate leave register either soft copy or hard copy), 6. Promotion, 7. Performance Appraisal, 8. Salary / Allowance Fixation, 9. Other Financial / Non Financial Benefits, 10, Transfer, 11. Discipline, 12. Retirement/Superannuation, 13. Resignation, 14. Termination, etc.,
Keep the files neat and easily accessible to the dealing person.
Keep the personal files in lock and key custody so that no one should see others documents.