What Should Be Included in Offer and Appointment Letters? Seeking Advice on Mandatory Content

I would like to inquire about the content that should be included in an offer letter and an appointment letter. Specifically, I am interested in knowing what exactly these letters should contain, such as company policies, reimbursement policies, leave policies, and so on.

Mandatory Inclusions in Offer and Appointment Letters

Is it mandatory to include all company policies and procedures in the offer letter or appointment letter, or can they be communicated separately?

Your guidance and advice on this matter would be greatly appreciated.

Regards,
Dhruvin

I believe the content for this letter should include his/her duties and responsibilities, the company's expectations for the given opportunity, and possibly some incentives depending on the company's policies. This is just a little information; I hope it helps.

Thank you,

Glenz

Please note that in the offer letter/appointment letter, you need not include all the details about the company policy. However, you must provide information on the compensation package, benefit package, working hours and days, discipline matters, and separation procedures.

For other policy matters, after joining the organization, the HR Head can provide a copy of the Office Policy Handbook and obtain a signature confirming "read and understood the HR Policies/Office Policies and will follow the instructions given above" to serve your purpose.

An offer letter should detail the specific job position for which the person has been selected, the annual salary being offered, and the joining date.

Appointment Letter Details

An appointment letter is issued once a person accepts the offer letter and officially becomes part of the organization. This letter should include comprehensive information about the individual's employment with the company. For example, details like the probation period, reporting structure, job location, termination clauses, notice period, complete salary breakdown, and all terms and conditions of employment that you want the employee to understand.

I have attached samples of an offer letter and an appointment letter for your reference.

Regards

Dear Team, I am seeking a format for an Appointment Letter and Offer Letter in the CCTV camera surveillance industry. I am new to this industry and would appreciate your assistance with this matter. Thank you for your help.