New to HR? Need Help Creating a Resignation Flow Chart for a Client?

Standard Flow for Filling a Resignation

I am a new HR staff member at one of the recruitment agencies. Our client wants me to submit a resignation flow chart. Please help me or show me the flow chart that I can use.

Regards

The standard flow for filling a resignation should typically follow these steps:

1. Receive the Resignation Letter.
2. Appraise, acknowledge, and confirm the Notice Period and any other Terms & Conditions the employee must adhere to.
3. Process the Resignation Letter and arrange for an Exit Interview.
4. Prepare a detailed report based on the Exit Interview.
5. On the last day of duty, issue the employee an Experience/Service Certificate.
6. Prepare the Full & Final Settlement Voucher and arrange for payment (through Bank or Cheque) within the stipulated time period.
7. Maintain your records updated after the last working day.

I hope this guidance helps you in preparing the resignation flow chart for your client. Let me know if you need further assistance or clarification.

Regards

I actually wanted to know when is the ideal time to conduct an exit interview with an employee who is leaving. Should it be on their last day or before that? Who should conduct the interview and what is the best way to approach it?

I am working with a manufacturing firm, and I have been asked to streamline the exit management process. Can you please tell me who all play a role in this process and how?

Resignation

Resignation refers to the voluntary separation by the employee from the organization in which they are working. It implies the termination of the employment contract and shall be in accordance with the provisions of the appointment letter and the relevant company rules. Only the appointing authorities or their superiors shall be in a position to accept the resignation of the employee.

An employee who tenders their resignation shall submit the resignation letter to their Reporting Senior/Department Head/Director, as the case may be. The same shall be forwarded to the HR Department after being accepted by the concerned seniors.

The concerned HR representative shall conduct the exit interview for the employee and make a note of the employee's reason for leaving.

The relieving date for the employee shall be mutually discussed and settled in case it is other than the period mentioned in the Appointment Letter.

The employee shall be required to fulfill necessary formalities pertaining to the exit from the organization in terms of the Exit handing over report. They shall also be required to obtain clearance from the respective departments and submit the same to the HR Department. The employee will be relieved from the services of the organization subject to completion of the above formalities.

The Clearance Report shall then be forwarded to the Finance Department for payment of all dues in full and final settlement.

Regards,
UG

Can you please tell me when the exit interview form is filled out? Is it before or after the one-to-one interview? Who is responsible for filling out the exit interview form - the employee or the employer? What questions should be included in the form?

Thank you.