How Do I Write an Urgent Email for Daily Department Meetings and Gather Staff Input?

Urgent Request for Email Format for Daily Department Meetings

My director wants to have a meeting with each department every day, where he will discuss all the roadblocks employees might be facing or suggestions they may have, etc.

I need an email format to inform my staff about this department-wise meeting. I also want to tell them to keep a list of issues ready and confirm the appropriate timing for the meeting as per their suitability.

Can anyone please help me with this? It is very urgent.

Regards

You can send this format. You can modify it to suit your requirement.

To
...........(Designation)
...........(Department)

Dear Sir,

Subject: Meeting with the Director

The director has expressed his desire to have a meeting with each department to discuss issues pertaining to the department and its employees concerned and to invite suggestions and solutions to address the issues. Accordingly, the meeting with your department has been scheduled on [Date] at [Time] in [Venue].

Please keep the list of matters for discussion ready and confirm your availability for the meeting by return mail to the undersigned so as to enable him to inform the director.

Yours Sincerely,

Competent Authority
B. Saikumar
HR & Labour Law Advisor
Mumbai