Creating a Gate Pass: What Essential Details Should Be Included for Different Purposes?

I am looking for the format for a gate pass that will be sent outside for returnable purposes and also for official purposes, sometimes non-returnable.

Required Information for the Gate Pass

The required information for the gate pass should include:
- Material description
- Purpose
- Authorized By
- Taken out by
- Person who took out the material
- Expected date of return

Please let me know if there are any specific requirements or details needed for the gate pass format. Thank you.

Yes, other points to cover will be, of course, the Company's name, Party/Vendor name, Date, etc. Make the format in Excel/Word. This will have 3-4 copies such as - Party copy, Security Copy, Office Copy.

In case the material is IT equipment, mark a note on the gate pass mentioning that the "Equipment is not carrying any confidential data."