How Should We Handle a Second Probation Extension Due to Performance Issues?

We have one employee who joined us on 01.07.2011, and his confirmation is due on 01.01.2012. However, due to performance issues, his probation got extended for 3 months, i.e., until 31.03.2012. Even after that, the boss would like to extend it for another 3 months.

I am requesting a format for the same since this kind of issue with us is the first time. Please do the needful.

Regards,
Ganeshan Madhavi

Simply, you can provide a letter stating that due to performance reasons, the probation period shall be extended until a specific period.

Hello, please check the format. I hope this can be of some use to you.

Regards,
Krishna Prasad Mohanty

Questions Regarding Probation Period Extension

1) What are the reasons for extending the probation period consecutively?
2) Is it really necessary to do so?
3) Does his superior have any personal bias against the probationer?
4) Will this extension affect other probationers as well?

I hope these answers will help you come to a conclusion.

Regards,

Dear Mohanty, I have made some corrections in the document that you have shared. Please check.

Regards,
Ganeshan Madhavi

Probation Extension

Dear Mr. XXXXX,

We have reviewed your performance during the probation extension period, i.e., the past 3 months, which has been comparatively low. After reviewing your overall performance during your probation tenure, we would like to extend it for another 3 months, i.e., from 01.04.2012 to 30.06.2012, to give you another opportunity to display your performance and contribution. All the other terms and conditions of the agreement remain unaltered.

We are confident that you will perform better in your future assignments.

For XXXXXX

XXXXXXXX Managing Director

Thanks a lot for the information and the sample letter. It's really helpful for me.

Regards,
Ganeshan Madhavi

Probation Extension Notification

Date: 1st April 2012

Mr. XXXXX
Sr. Executive

Sub: Probation Extension

Dear Mr. XXXXX,
We have reviewed your performance during the probation extension period, i.e., the past 3 months, which does not match the organizational requirements. After reviewing your overall performance during your probation tenure, we would like to extend it for another 3 months, i.e., from 01.04.2012 to 30.06.2012, to give you another opportunity to prove your performance and contribution. All the other terms and conditions of the agreement remain the same. We are confident that you will perform better in your future assignments.

Regards