Dear Deepti,
Going by what you have written I am little appalled. If no proper controls are there then how much amount of revenue leakage that must have taken place that cannot be imagined.
How come your internal auditors also did not raise their objections on various counts? Recently I conducted training programme on "Warehouse Management". Though the programme was at Bangalore, two Chartered Accounts had flown all the way from Kolkata to attend my training. They attended this training though they were not warehouse managers. Later they told that they wanted to improve internal controls in warehouse operations hence they attended training to acquire subject knowledge.
Operations in cement industry happen through "pull" factor. Therefore, I recommend you approaching some SCM consultant. He will suggest improvement in the systems and process of your logistics, inventory management and above all production.
At this stage you need complete overhaul of your working procedure and establishment of proper systems and processes. By mere introducing few formats your revenue leakage that is invisible may not stop.
Where is your plant located? I will suggest name of one very good SCM consultant. However, he is IITian and your company should be able to afford that person But then for whatever you are doing, do you have sanction of your top management?
Thanks,
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.