Need Help Writing a Letter to Request Salary Arrears for a Junior Employee – Any Advice?

I am working in a company as a Branch Manager. One of the juniors came to the branch on deputation from the Head Office (H.O.). He worked with me in my branch for three months as an Accountant. He was receiving a salary of Rs. 7000/- per month. Now, his salary is fixed at Rs. 10,000/- per month. However, he is supposed to receive Rs. 3,000/- extra in addition to his previous salary as arrears for the last two months, i.e., he should get a total of Rs. 6,000/- arrears added to his current salary.

After a discussion with the Director of the H.O., he requested me to write a letter to him regarding this arrear. Can anyone please suggest what I should write in a letter to the Director of the H.O.?

Please help me in this regard, guys.

Regards

I have gone through your post thoroughly and found that your written communications are good except for punctuation, which is missing. When you have succeeded in posting your query, could you be kind enough to compose or draft a letter and submit it for review? Members of this forum will be glad to assist you further once you have invested efforts to get your things done.

Developing Confidence and Skills

Please develop your level of confidence and skills required to project yourself as a BRANCH MANAGER. It is common that many qualified professionals do not know how to compose BUSINESS LETTERS. Believe me, nothing is impossible if you can try your best to succeed by investing sincere efforts. This is the only way to learn and improve yourself.

Good luck.

With profound regards

Dear Ashish,

The rough draft of the letter to the Director could be as follows:



Date: -

To,

Mr _________

H.O. ________ (your company name and address)


Dear Sir,

1. Please refer to our personal discussion on _____ (date) regarding the subject above.

2. Mr _____ (name of the employee) has been working in my branch since ____ (date). In our discussion, we talked about the merits of revising the monthly salary of the said individual. Your office had agreed to this revision. The revised salary would be Rs 10,000/- (Rupees Ten Thousand only). The increased salary is retrospective and will be effective from _______ (date).

3. Therefore, I request your approval for this increase and also payment of arrears from _____ (date).

Regards,

_________ (your name)

Copy to:

1. HR Manager: For information. Upon receipt of the approval letter, you may communicate the revised salary to Mr _____ accordingly. Additionally, you may inform him about increased deductions for PF, ESI, PT, or any other statutory deductions.


Hope this meets your requirements. Please delete any irrelevant portions.

Thanks,

Dinesh V Divekar

Beware of false knowledge; it is more dangerous than ignorance.