How Can I Set Up a Fair System for Issuing Laptops to Traveling Staff?

Dear Sir/Madam/HR Professionals,

Our organization is small, with only two laptops. We operate in the field of auto designing, and it is common for some of our staff members to visit companies or clients simultaneously. I have consistently encountered a significant issue regarding the issuance of laptops to the relevant individuals. I am in need of implementing a procedure for the first-come, first-served issuance of laptops.

Request for Format to Manage Laptops and Accessories

I kindly request you to provide me with a format for managing the office's and company's laptops and accessories for staff members who are required to travel or visit any company/client. Additionally, if possible, please share a format for the issuance of the company's mobile devices and vehicles.

Kindly attend to this matter at your earliest convenience.

Thanks & Warm Regards,
Vinayak Sonawane

Format for Laptop and Mobile Device Management

Make a format for yourself stating all the details of the laptop model, serial number, accessories, software loaded, including the charger's description. Issue an indemnity letter and take the employee's signature.

Similarly, do the same with the mobile number, keep a record, and provide them with a limit. If the amount crosses for a genuine reason, waive it off or deduct it from the salary.

For vehicles, keep a log with readings.