Dear Friends,
I need a help...
I am given a task to examine writing skills of 2 employees. I asked them to write a memo to 3 drivers of company who did not maintain the company vehicle properly. Becuase of there negligence the vehicle stopped working. So a penalty equal to the maintenance charges will be inflicted to them.
1st employee wrote as follows:
SUBJECT : Penalty for irresponsibly handling of Company Car.
This is with regards to your irresponsible behavior towards handling the company vehicle. The vehicle number 143146 was given under your possession, is out of order and stopped to work. Your negligence is found during the inspection of car and the operations of PMS department are affected in lack of the vehicle due to your negligence.
This is to remind you that each employee is responsible for proper handling of company assets and any requirement of maintenance should be informed to office time to time to avoid inconvenience of stopping work. In your case, none of you informed the office about the condition of vehicle until it stopped working.
A big cost of maintenance could be avoided if you have informed timely therefore as a penalty, the total cost of maintenance will be deducted from the salary of three of you in an equal proportion.
Let this letter be a warning and repetition of same is subject to more severe disciplinary actions including termination of employment.
For your strict compliance.
The 2nd employee wrote as follows:
Subject: Penalty for not maintaining the company vehicle.
You are being issued a written warning and Penalty for not comply with the usage of company vehicle.
Renewal of Registration of the vehicle plate number No. 143146 has been failed due to Technical Evaluation and Legal Requirements as per the inspection report. According to your department this car has been using by you three employees regularly. The report showing that there is no proper maintenace has not been done on time. This is a clear negligence and irresponsible behavior towards your job and maintaining company vehicle.
As per the policy, each employee is personally responsible for any fines incurred as a result of driving or parking violations, as well as, any damage to the company vehicle resulting from the employee's own negligence. Each employee will also be responsible for reporting any problems that the vehicle may have, mechanical or otherwise, that could create unsafe conditions for themselves or another person.
Mr. A, Mr. B and Mr. C, the use of a company vehicle is solely intended for business perposes. There are many complications that can arise if not maintaining the company vehicle properly. As a penalty for your negligence and irresponsible behavior the management has decided to deduct the damage repairing cost for fixing the vehicle for Registration, the amount will be deduct the damage repairing cost for fixing the vehicle for Registration, the amount will be deduct from your monthly salary. This amount of deduction will be communicated to you all once we get the invoice.
Going forward should you violate this policy or any policy or work rule you will be subject to additional disciplinary action up to and including possible Termination.
Which one do you think possesing better writing skills. Please, give your valuable feedback?
Thanks
regards,
Rashid
I need a help...
I am given a task to examine writing skills of 2 employees. I asked them to write a memo to 3 drivers of company who did not maintain the company vehicle properly. Becuase of there negligence the vehicle stopped working. So a penalty equal to the maintenance charges will be inflicted to them.
1st employee wrote as follows:
SUBJECT : Penalty for irresponsibly handling of Company Car.
This is with regards to your irresponsible behavior towards handling the company vehicle. The vehicle number 143146 was given under your possession, is out of order and stopped to work. Your negligence is found during the inspection of car and the operations of PMS department are affected in lack of the vehicle due to your negligence.
This is to remind you that each employee is responsible for proper handling of company assets and any requirement of maintenance should be informed to office time to time to avoid inconvenience of stopping work. In your case, none of you informed the office about the condition of vehicle until it stopped working.
A big cost of maintenance could be avoided if you have informed timely therefore as a penalty, the total cost of maintenance will be deducted from the salary of three of you in an equal proportion.
Let this letter be a warning and repetition of same is subject to more severe disciplinary actions including termination of employment.
For your strict compliance.
The 2nd employee wrote as follows:
Subject: Penalty for not maintaining the company vehicle.
You are being issued a written warning and Penalty for not comply with the usage of company vehicle.
Renewal of Registration of the vehicle plate number No. 143146 has been failed due to Technical Evaluation and Legal Requirements as per the inspection report. According to your department this car has been using by you three employees regularly. The report showing that there is no proper maintenace has not been done on time. This is a clear negligence and irresponsible behavior towards your job and maintaining company vehicle.
As per the policy, each employee is personally responsible for any fines incurred as a result of driving or parking violations, as well as, any damage to the company vehicle resulting from the employee's own negligence. Each employee will also be responsible for reporting any problems that the vehicle may have, mechanical or otherwise, that could create unsafe conditions for themselves or another person.
Mr. A, Mr. B and Mr. C, the use of a company vehicle is solely intended for business perposes. There are many complications that can arise if not maintaining the company vehicle properly. As a penalty for your negligence and irresponsible behavior the management has decided to deduct the damage repairing cost for fixing the vehicle for Registration, the amount will be deduct the damage repairing cost for fixing the vehicle for Registration, the amount will be deduct from your monthly salary. This amount of deduction will be communicated to you all once we get the invoice.
Going forward should you violate this policy or any policy or work rule you will be subject to additional disciplinary action up to and including possible Termination.
Which one do you think possesing better writing skills. Please, give your valuable feedback?
Thanks
regards,
Rashid