Crafting Offer and Relieving Letters: What Are the Key Steps and Essentials?

Hi,

I want to know how to make an offer letter and a relieving letter.

Thanks.
Regards,
DILIP

Hi Sharda,

As you must be aware, what does an offer letter mean? I might clear and add some input. An offer letter is a letter intimating the candidate of the offer or the selection for the position that the candidate has applied for.

The format of the Offer Letter is as follows:-

To,

Mr./Mrs./Ms. ........................

(Residential Address of that candidate)

Subject: .................................................. ....................

Dear Mr.....................,

As per your interview scheduled on Date.......................... at location ............, we are pleased to inform you that you have been selected for the post of ............................... . Your annual CTC will be Rs. ........................... .

You can join the company on Date.........................., failing which our offer letter stands invalid.

Thanking You,

Yours Faithfully,

VP-HRD/Personnel

I hope this format might be of some use/help to you.

If you have any more queries, you can let me know by writing me a PM.

Thanks and regards,

Ankit

Hi Sharda,

As you must be aware, what does an offer letter mean? I might clear and add some input. An offer letter is a letter intimating the candidate of the offer or the selection for the position that the candidate has applied for.

The format of the Offer Letter is as follows:-

To,

Mr./Mrs./Ms. ........................

(Residential Address of that candidate)

Subject: .................................................. ....................

Dear Mr.....................,

As per your interview scheduled on Date.......................... at location ............, we are pleased to inform you that you have been selected for the post of ............................... . Your annual CTC will be Rs. ........................... .

You can join the company on Date.........................., failing which our offer letter stands invalid.

Thanking You,

Yours Faithfully

VP-HRD/Personnel

Revealing Letter

To,

Mr./Mrs./Ms. ........................

(Residential Address of that candidate)

Subject: ..........................................

Dear ............,

Mr. ........................ has worked with ......................... (company's name) for the period from ................... to .................... as .................... The behavior and the approach of Mr................. has been very positive in our organization.

This is with reference to your Resignation applied on Date............ As per your request, we are revealing you with all the benefits you would deserve after leaving this company.

We wish you All The Best for your future.

Thanking You,

Yours Faithfully

VP-HRD/Personnel.

I hope this format might be of some use/help to you.

If you have any more queries, you can let me know by writing me a PM.

Thanks and regards,

Ankit

Sharada,
I am enclosing a sample copy of the Offer Letter. I hope it works for you.
Thanks,
Mirza

Hi Sharda,

Find below the format you asked for.

OFFER LETTER

Date: ___________

Ms./Mr. _________________

Dear ________________,

With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a CTC of Rs. __________________ (Rupees ___________________ only).

We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn unless a new date is mutually agreed upon, in writing.

On the date of your joining, please bring along the following:

1. Proof of age
2. Copies of Educational Certificates
3. Copies of professional Certificates
4. Relieving certificate from the previous employer
5. Appointment letter of the previous employer and salary revision letters
6. Last payslip received from the previous employer
7. Form 16 (TDS certificate)
8. 3 Passport Size photographs
9. An updated Curriculum Vitae

This Offer of Employment is subject to the receipt of satisfactory references.

This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return it to us.

For, Company Name

Name: Employee Name

Designation:

RELIEVING LETTER

____/HRD/___ Date: _________

Ms. _______________

Designation: _______,

Emp Code: _______

Subject: Acceptance of Resignation & Relieving Letter

Dear Mr./Ms. _____________,

This is in reference to your resignation letter dated ____. The Management has accepted your resignation, and you will be relieved from the services of the company at the closing hours of ____.

Please hand over your charge immediately to your superior and return all documents, properties (including Company accommodation) of the Company that may be with you.

We request you to contact the accounts department for the settlement of your dues, if any, after __________ (last working day).

We wish you success in all your future endeavors.

For, Company Name

Name: Employee Name

Designation:

Hope this helps you to prepare the same.

Regards,

Amit Seth.

Hi Dilip,

I'm enclosing a sample copy of the offer letter. I hope it works for you.

Thanks,
Ranjan Kr. Srivastava

Hi Sharda..

Find below the format of the same, you asked for..

OFFER LETTER

Date : ___________

Ms. / Mr. _________________

_________________________

_________________________

_________________________

_________________________

Dear ________________,

Sub: Letter of Offer

Dear Mr./Ms. ........................,

With reference to your application and subsequent interview you had with us we are pleased to offer you an appointment with us as per the following terms and conditions mentioned below:-

1Designation:You shall be posted as “Manager- Administration” for our.................. Project present posting ...........Place.



2Date of Appointment On or before Date.



3Remuneration:CTC (Cost to the Company) as discussed and mutually agreed during the interview.



4You will be submitting all the certificates regarding your Educational Qualifications, Work Experience, 2 passport size photographs and Proof of last salary drawn at the time of joining.

5Please note that this offer of employment given to you is based on the educational qualifications and experience declared by you in your application for employment. This offer will stand automatically cancelled and withdrawn in case you are not able to produce the original documents.

We welcome you to our company and look forward to a long and mutually beneficial association.

Thanking you,

Yours faithfully,

For Company Name.

Senior Vice President - HR

… Received as a token of acceptance

Hope it must help you to prepare the same..

Regards,

Rinky

Hi,

Can anyone help with how to draft an offer letter? What conditions should be present in the offer? I need to draft an offer letter for a startup company that is in the Service (Mobile Technology) industry.

Regards,
Sai Kalyan