How Can We Start Keeping Leave Records for Our 30 Field Staff in a Pharma Company?

Our company is a pharmaceutical company with 30 field staff. We want to start maintaining leave records for them. Please help me.

I believe that the field staff will be submitting their monthly report. In the same report, they can mark their leave days and submit it to HR for the reimbursement of their daily allowances. This way, you can gather the data and input it into the leave register. It might be challenging for the field staff to obtain signatures regularly from their superiors and group heads. Alternatively, you can accept their leave requests through emails as well.

Attached to this email is the leave card for your reference. Please obtain approvals from their HODs and regularize on a monthly basis. Allow them to submit their leave card once a month before closing the salary advice.

Regards,
Kamesh

Welcome to the HR field! I can help you with maintaining leave records in the salary sheet. You would typically include different types of leave such as CL (Casual Leave), EL (Earned Leave), SL (Sick Leave), WEEK DAYS, and FESTIVAL DAYS in a month.

Formatting Leave Information in the Salary Sheet

To format this information in the salary sheet, you can create separate columns for each type of leave and input the corresponding number of days taken by employees for each category.

If you need a specific template or format for organizing this data, please let me know, and I can assist you further.

Best regards

These aspects depend on the organizational culture and the salary breakdowns. The leave policy will be uploaded for you.