How Do You Handle a Resignation with Grace and Support in Your Team?

Memo Regarding Acceptance of Resignation

Dear Team,

I am writing this memo to formally acknowledge and accept [Employee's Name]'s resignation from [Company Name]. We have received [Employee's Name]'s resignation letter dated [Date], expressing the decision to step down from their current position.

We understand and respect [Employee's Name]'s decision and would like to thank them for their contributions to the team during their time at [Company Name]. While we are saddened by their departure, we wish [Employee's Name] all the best in their future endeavors.

As per company policy, we will initiate the necessary procedures to process [Employee's Name]'s resignation and ensure a smooth transition period. [Employee's Name]'s last working day will be on [Last Working Day Date].

Please join me in extending our support and appreciation to [Employee's Name] as they move forward with this new chapter in their career.

Thank you for your attention to this matter.

Best Regards,
[Your Position]
[Company Name]

There is no particular format. You can write along similar lines as below. However, it would be appreciated if you tried drafting it in your own words. Next time, before you post such content, put in a little effort to gather members' views. This will contribute to your personal development. Hope you don't mind.

Regards,
Vaishalee Parkhi

Draft Suggested as Follows

To,
........ (employee name)
......... (Employee code no.)

"This refers to your resignation letter dated .......... from the post of ........ in ....... department.

After discussing with your HOD, we hereby accept your resignation. As per the company's rules and as detailed in your appointment letter, you will have to serve a notice period of ......... months OR you will have to pay ....... months' salary to the company in case you are not serving the said notice period. [Check your company's rules] Your last working day as per notice will be ............. (date).

Your full and final settlement will be done within 15 days /1 month (check period) from the date of your last working day after the due charge handover is completed.

We wish you all the best in your endeavors."

With regards,
HR Manager.