Dear Special Girl,
From the way you have given your post and secondly from your tendency to hide your name or location, it appears that you are quite introvert person. Let me caution you that this very introversion may be counter productive for your career growth. Therefore, firstly you need to open yourself.
Anyway the format of the letter could be as below:
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Date: -
To,
Mr/Ms _______
_____________
_____________ (address)
Permission to Work as Management Trainee / Industrial Trainee
Dear Mr/Ms ______
1. We take reference of your letter dated _____. Through this letter, you had asked for permission to work in our hospital as a management trainee/ industrial trainee.
2. We hereby grant you this permission. Your training will start from ____ (date) and it will end on ____ (date).
3. Permission to do this management/industrial training in our hospital should not be construed as an employer-employee relationship. Therefore, you will not be paid any salary for this period. Neither you will be covered under labour laws applicable to our hospital.
4. However, you can avail of the following facilities of our hospital:
a)
b)
c)
5. Your training may be ceased immediately without any notice if you are found doing any anti-organisational activities, or activities of moral turpitude.
6. Information gained about of hospital during the course of your training should be used for academic purpose only. You are not permitted to disclose your learning in print or electronic or social media without our permission.
Thanking you.
For __________________
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Fill in the blanks as required or strike out the unwanted details. Prepare the above letter on your company's letterhead and obtain the signature of the individual on the second copy.
By the way, it is customary to pay some industrial allowance to trainees. Making anyone work "free" is unethical business practice. It will erode your company's image. You will never be able to attract talented trainees if you want anyone to work free. Try to understand those who are ready to work free are in-confident persons. Therefore, you may talk to your management and tell them to give allowance as per the market standards.
Ok...
Dinesh Divekar
+91-9900155394