Leaving Your Job? What You Need to Know About Experience Certificates, PF, and Gratuity

Hi all, please help me with the things that need to be taken care of while leaving an organization. To my knowledge, the experience certificate, PF, and gratuity (if applicable) are the ones that need to be taken care of.

Thanks in advance.

Regards,
Kiran

From Company Side

Acceptance of Resignation Letter

Issue of No Due Certificate / Clearance Certificate

Last Pay Certificate

Issue of Experience Certificate / Relieving Letter

Issuing of PF Withdrawal Forms (Form 10C & Form 19) or PF Transfer Forms to employee for easing the employee.

Leave Encashment application at the time of relieving.

Gratuity Claim Form

If desired, any memento for relieving the employee.

From Employee Side

Submit Resignation Letter

Complete clearance formalities

Collect Experience Letter/Relieving Letter/Service Certificate, Last Pay Certificate, No Due Certificate.

Collect PF Withdrawal Forms (Form 10C & Form 19) or Form 13 for Transfer of PF. Fill it and forward the same through the proper channel for early settlement.

Fill Leave encashment Forms, Gratuity Forms.

On the last working day, confirm your last working day to the Personnel Department and colleagues.

If you planned to relocate:

Please get a Transfer Certificate from your children's School.

Negotiate with Transporters for shifting household items.

Surrender your Gas and take the TV to the new location.

Inform your Internet provider, Cable TV Provider, Milk Supplier, Newspaper supplier, and other regular people.

Give a letter to the Post Office and request them to redirect your mail wherever they are receiving it at this address.

Then what else.

With warm regards,

S. Bhaskar

9099024667

Hi Kiran,

Bhaskar has elaborated it very nicely. However, I would like to add the following also from the employer's side:

- Prepare full and final settlement of accounts.
- Ask for proof of savings under 80C to calculate income tax and deduct TDS from full and final.
- For gratuity, use Form "L" or Form "M" according to the case. One is to inform about the non-eligibility for gratuity if the employee leaves before completing 5 years of service, and the other is to claim the gratuity by the employee if they have completed 5 years.
- The employer may also host a farewell party.
- The employee may send a goodbye letter with contact details.

Thanks,
Gopal