Need a Driver Log Sheet Template? Help Us Track Time, Trips, and Kilometers!

Could anyone please provide a sample template for a driver log sheet? We need to monitor the drivers' in-time, out-time, their trips, kilometers done in a day, etc.

Thanks in advance,

Regards,
Anuja

Dear Anuja, Please make it simple. Print your company's name at the top center with the caption "LOG SHEET."

Regn No_______________
Vehicle Name ______________________
Driver Name ________________________
Date _________________

Create columns for entry as follows:
Start Time | Start Km | Close Time | Close Km | Place Visited | User Name | User Sign

Daily, ensure you collect the log sheet to prevent mass corruption. Verify user details and accept entries if genuine. If any discrepancies arise, clarify with the driver and user.

Regular entries will simplify monthly billing processes.

With warm regards,
Regards

You can use the attached sheet. Also, do make a policy for the usage of vehicles. The person taking the vehicle should get approval from the authorized person. The security personnel must keep track of the starting kilometers and note them in the log sheet. When ending the use, the individual must write the kilometers. If the vehicle is returning to the destination, the security personnel should note the closing kilometers.

Thank you.

Please use this sheet for any clarification. Please post a reply for any queries.

Regards,
Naga

Dear Anuja, if you are in Delhi, like metro cities or near any cantonment, you can easily get a vehicle logbook from any military stores. I welcome others' guidance. I suggest one more thing: work out the particular vehicle's mileage test from any standard workshop. Give a little relaxation on the mileage and put it in your logbook. It will help you to work out fuel usage and find out if any malpractice is done or not.

With best wishes and regards,

Sreenivasan, DXB

Dear Anuja,

Please make it simple. Print your company's name at the top center and give the caption "LOG SHEET."

Regn No_______________ Vehicle Name ______________________
Driver Name ________________________ Date _________________

Make some columns for entry: Start Time, Start Km, Close Time, Close Km, Place Visited, User Name, User Sign.

Daily, collect the log sheet to avoid mass corruption. Check the user details, and if the entry made is genuine, please accept it. If there is anything wrong, please get it clarified from the driver and the user.

If you make regular entries, it will be easy for you to make bills on a monthly basis.

With warm regards,

S. Bhaskar
[Phone Number Removed For Privacy Reasons]

Apart from what has been advised by S. Bhaskar, the logbook should contain details of fuel and oil intake, repairs, requisition number via which the vehicle was allowed to be used, and the purpose of the journey. All the bills of fuel and repairs should be entered into the logbook. The page number and the Sr. No. of the entry must be quoted on the bill before the same is processed for payment or adjustment against advance.

Regular checks should be done to work out per liter or per km consumption of fuel/oil/repairs, etc., to keep a tab on the expenditure.

The Printed Log Book will be available in local stationery shops, which is an easier way compared to designing it in an Excel sheet. Practically, it is not possible to maintain it every day. At the end of each day or the following morning, the driver must report to the HR department for verification. This is the process we follow in our office.

Regards,
P.V.R. Sharma
Manager-HR
[Phone Number Removed For Privacy Reasons]