Need Help with Cancelling an Offer Letter: Does Anyone Have a Format to Share?

Request for Offer Letter Cancellation Format

Please help me out in sending a cancellation of the Offer Letter. Kindly forward me the format.

Regards

For clarification, please send the reason for canceling the "Offer Letter." Based on that, I will send you back the format for the Cancellation of Offer Letter.

Dear HR Professionals, Please help me with this. We have selected a candidate for a position in our organization and issued an offer letter (soft copy) as well. Now the situation is that we should hold or cancel her offer letter due to some other reasons.

Request for Sample Job Offer Cancellation/Hold Mail

Could you please share a sample Job Offer Cancellation/Hold Mail or letter that will not hurt the candidate? Awaiting your support.

Regards

Dear Vbhimrao, please incorporate a clause stating "Nonacceptance within 7 days." If the candidate fails to convey their acceptance within 7 days, the offer will automatically be withdrawn.

Handling Candidate Salary Negotiations

What if the candidate is not accepting the offer because he is demanding a salary increase, and the organization cannot meet his demands? In this situation, the candidate has also wasted our time. How should we communicate this to the candidate?

You can simply explain the reason mentioned in your post and inform the candidate that their offer is canceled or put on hold for a certain period. When the requirement arises, the candidate will be issued a fresh offer letter. It's advisable to include an apology for the cancellation of the employment offer in the letter itself.

Offer Letter Concerns and Ethical Considerations

If anyone is issuing an offer letter to someone and if:

1. After the acceptance of your offer letter, the individual resigns from their current organization based on your offer, is that acceptable?
2. If the individual demands a claim for damages based on your offer letter, how should that be handled?

Such practices can be harmful to individuals. Please share your views.

Regards,
Ashok

Here I am appreciating the valuable reply of Samvedan, but it is not good for any organization to issue an offer letter and then cancel it after the candidate has accepted.

Contractual Elements in Offer Letters

Secondly, you mentioned that a contract has three parts:
1. Offer (by organization)
2. Acceptance (by Candidate)
3. Consideration (How can consideration be without joining and without the organization taking the candidate on board)

I understand that without consideration, the contract is voidable, but it is not entirely void. Consideration is required upon joining. If a candidate arrives for joining and the employer refuses to proceed, who will be responsible for breaking the contract?

I would like to hear another perspective from my senior and a great contributor.