Do you want documentation only for the HR process or for all processes? For HR processes, the documents required are as follows:
- Training Procedure
- HR Recruitment Procedure
It may be an added advantage if both are put together in an HR Manual. If your organization has an HR manual, please go through it thoroughly. Check if your organization has an Organization chart; if yes, obtain the latest revision and file it. For each position in the Organization chart, prepare the responsibilities and authorities. For each responsibility and authority, determine the competencies required for that particular position.
Prepare individual employee files based on the competency requirements. Map each employee's competency level (skill level) as per the competency requirements. Identify any gaps between the requirements and the actual skills of the employees. If there are gaps, create a training needs identification report and align it with the training plan. Develop a training calendar, maintain training records, and keep records of training evaluations and retraining needs.