How Do I Start a Buddy System at Work? Seeking Advice on Invitations and Implementation

We would like to initiate a Buddy System in our organization. I need details on the invitation format (that I can send to employees) and the implementation process. Kindly help me with this.

Thanks,
Rajeshwari

Dear Rajeswari,

What is your organization's role? Have you implemented a Mentor system in your organization? Create groups of trainees/freshers up to a certain age range, area-wise, language-wise, state-wise, or country-wise (please discuss the method with your organization). Name these groups such as Tiger group, Eagles group, etc.

Select a senior member as the buddy leader within each group and assign a senior staff member as their mentor. The mentor will provide guidance, support, and keep records of their daily activities, as well as inform them about programs.

The Buddy groups can report any grievances to their respective Mentors for resolution. Wishing you all the best.

With warm regards,
S. Bhaskar
9099024667

Thank you for the input, Bhaskar.

I am working as an HR executive, and here I would like to introduce a buddy system for only experienced employees. However, for freshers/trainees, their mentors will take care of them. Is there an invitation format available to share with the employees? I also think your idea of creating different groups to implement this system is good.

Thanks,
Rajeshwari

Dear Rajeswari,

You can call for a weekend get-together and during that, you can introduce the buddy system to all the employees. Before organizing such events and innovations, please discuss the subject with your management and document it in a file note for record-keeping purposes.

With warm regards,

S. Bhaskar
9099024667

Mr. Baskar has given a very correct advice on how to go about the Buddy and Mentoring System.

Buddy systems and mentoring are a chain of processes:
Coming together is a beginning...
Keeping together is progress...
Working together is success.

Becoming a new member of an organization can be daunting. In many organizations, there is a lot to learn, and the volunteer pool is a diverse group of people with different backgrounds and interests. Feeling unwelcome in a volunteer position can be very damaging to commitment levels, and volunteers who feel welcome and valued are more likely to continue to participate in your organization. One method for building relationships and skills is to put in place a buddy system or informal mentoring framework. A "buddy system" can be used to share skills, provide additional induction support, or just as importantly, to introduce a volunteer to the culture and expectations of your organization.

Buddy systems vary widely from small informal matches to large-scale mentoring frameworks with detailed responsibilities for mentors and mentees.

A simple guide to buddy systems developed by the Sustaining Volunteerism Initiative is the Thrift and Credit Societies and a common Thrift Shop. Activities undertaken by volunteers in the Thrift Shop require adherence to a range of standards for the sorting of goods which are reflective of health and safety regulations as well as matching the needs of buyers.

Experienced volunteers gain the benefit of sharing their experience and skills with new workers, while new volunteers learn the skills they need from their "buddies" and feel welcomed and supported by the organization to fulfill their volunteer role.

Dear Rajeswari,

Please give feedback on your experience with implementing both the Buddy System and Mentor concept. We are looking forward to a detailed new thread in Cite HR discussing how you successfully introduced the Buddy System, the challenges you faced during its implementation, and more.

Wishing you all the success.

Warm regards,
S. Bhaskar
9099024667

Thank you very much, Surendra and Bhaskar. Surely, I will try to share my experience and challenges faced during implementing this system. Thanks a lot for your support.

Regards,
Rajeshwari

Hi,

Please tell me some points: why buddies are required and what is the role of a buddy from the first day until three months.

Regards