New to HR Without Experience? Seeking Advice on Excelling in HR Tasks as an Office Manager

Hi All,

Happy New Year!

I am presently working in a company where we don't have a proper HR department. I joined here as an Office Manager, and my director wants me to take part in all HR activities. Currently, I am responsible for all tasks such as onboarding new employees, collecting all necessary documents, and maintaining attendance records.

Can anyone advise me on what I should do to excel in HR? Should I consider taking any HR training classes? I lack experience in HR but have significant experience in administration.

Thanks,
Jhansi

Dear Jhansi,

Please collect all the employees' Day 1 applications, interview call letters, interview details, remarks by the interviewers, offers of employment, terms and conditions of employment, appointment orders upon completion of the probation period, their leave details, appraisal details, promotion system details, attendance details, salary details, family details, passport details, PF account details, and any other details required for the use of staff and their welfare.

Please maintain records of all the above for all individuals working in your organization at your convenience. Organize the filing system in a way that is comfortable for you. Keeping staff files separate for each employee will facilitate future reference. Simultaneously, maintain records subject-wise.

With warm regards,

S. Bhaskar
9099024667

Hi Jhansi, I would suggest you get to know more about your company, its vision, and mission. As an HR professional, utilize your skills to meet the business needs through recruiting the right candidates at the right time, training, developing, and sustaining them to meet business expectations.

Hi Jhansi,

While collecting relevant documents, please rule out the possibility of dual employment, i.e., an employee shall not join your company if they are also working in another organization. If he/she is under any service undertaking in their previous company, there may be legal implications.

Most companies collect the previous company's relieving and experience letters, last 3 months' salary slips, Form 16, PAN card, passport copy, and all education certificates. Please file them in order along with all other documents for easy retrieval.

Have a robust tracker for leave maintenance as per your company's leave policy in case you do not have an online leave administration system.

Thank you.

Jhansi, instead of taking up a job in which you do not have any idea or knowledge of basics, you should have opted for a job in which you have good knowledge and exposure. This job could have gone to someone else who knows the job and needs it. I am not in any way offending you, but the fact is we have so many capable and knowledgeable persons who are always on the lookout for a job.

In my current job, I have experience in the tasks I am currently performing. I have knowledge of HR responsibilities but lack practical experience. My boss appreciates my work and has suggested that I transition into an HR role. Therefore, I would like to prove myself and gain more knowledge in this area.

Thanks,
Jhansi

Dear All, I am managing 1,000 employees and need to calculate the percentage of absenteeism and weekly offs for a report. Could someone please send me a format for this?

Thanks