Can We Issue Appointment Letters for Casual Workers? Seeking Your Advice

Hi, I am Sujata Raut. Could you please advise me on whether we can issue the Appointment Letter for Casual Workers/Staff?

Regards,
Sujata

I need more clarity on your question. What do you mean by casual staff: daily wages or temporary employees? How often do you pay their salaries?

Regards,
Viraj

Never issue any appointment letter to any of your temporary daily-rated wage workers or any casual workmen. This will create some unwanted issues, which we cannot predict. Be cautious. It is better to keep them under some contractor roles.

Regards,
S. Bhaskar
[Phone Number Removed For Privacy Reasons]

Casual staff means temporary employees. We pay them a salary in cash.

Regards,
Sujata

If that casual employee has been confirmed after completing a 6-month period, can we issue the Appointment Letter? If yes, then which date should we mention in the Appointment Letter - the Joining Date or the Confirmation Date?

Regards,
Sujata Raut

Dear Sujata, we are engaging casual employees for some emergency work only. They will not work continuously. As per my concern, temporary employees (in the beginning of the 1980s, LIC of India had a case in court) are to be absorbed into permanent roles if they have served for more than 180 days. In LIC, they have confirmed that many temporary (hire and fire type) employees have been absorbed into permanent roles. That's why many companies are outsourcing staff to meet their requirements.

With warm regards,

S. Bhaskar
[Phone Number Removed For Privacy Reasons]

If the casual employee has been confirmed after the completion of the 6-month period, can we issue the Appointment Letter? If yes, then which date should we mention in the Appointment Letter - Joining Date or Confirmation Date?

Regards,
Sujata

Appointment Letter for Casual Workers

The casual employment period cannot be taken into consideration anywhere. Whenever an employee has been appointed, only that date can be mentioned. After the issuance of the Offer of Employment, the probation period will be 6 months. Afterwards, you can issue the Appointment Letter, which will have the appointment date as ante-dated, i.e., from the joining date as permanent staff from day 1 of the probation period.

Regards,
S. Bhaskar

Dear S. Bhaskar, whenever we issue an appointment letter to a casual employee, what formalities do we need to complete? Please guide.

Thank you.

We don't require issuing an appointment letter to the casual workers. Instead, we can provide them with a letter stating their status as a casual worker. I will provide you with detailed information soon.

Regards.

Dear Shaina,

Sorry for the belated reply. It was just missed from my sight. Normally, one should not issue an appointment letter to a casual employee because the employee is engaged on a casual basis and not for any specific period or in a permanent nature. The casual job can be completed on the same day or it can last for months.

Issuing an Appointment Letter to a Casual Employee

If you are forced to issue an appointment letter to a casual employee, you can specifically mention the nature of the job or the time duration the casual employee is intended to be engaged. If you do not mention the details specifically, it can be treated as a permanent employee appointment letter. If such people need to be employed, you can outsource the manpower which will reduce legal complications.

Regards