Need Help Creating an HR Manual: Can Anyone Share a Sample or Suggestions?

Hi, I have to develop an HR Manual. Can anybody help me out with a sample or suggestions, please? I will be very grateful.

Thank you,
Viju Philip

Dear Viju,

Drafting Your HR Manual

Please start your own draft HR manual. List out the requirements, such as objectives, purpose, foreword, staffing, appointment, probation and permanent positions, cadre system, promotion criteria, and career growth channels. Include the appraisal system and type to be adopted, training needs (both in-house and external), salary structure, and working hours.

Handling Employment Changes

Outline actions to be taken during resignation, retirement, termination, and removal from service.

Disciplinary Actions

Detail how to handle disciplinary cases, including minor and major punishments, and the circumstances under which they can be given. Specify when and how to take administrative or disciplinary action against any defaulters.

Like that, within 5 minutes, I can think and write a small note in the above categories. You can create your own by sitting peacefully and developing it. In case of any corrections, additions, deletions, or modifications, you can ask for help. If you ask from the very beginning, it will be difficult for everyone to reply.

A Story of Self-Reliance

I would like to narrate a small story in this aspect.

"In a class, a teacher brought an egg and instructed the students to watch how the baby comes out of the egg by breaking the shell. The egg started crackling, and the teacher told the students to watch and not touch it, then went out to attend to some other work. In the meantime, the baby was trying to come out of the egg, struggling. A student with a soft nature saw that the baby bird was struggling and broke the shell to release the bird.

When days passed, the bird was unable to fly. The teacher got suspicious and asked the students if anyone helped the bird. A boy stood up and admitted he helped the bird. The teacher was upset and told the students that the boy's help was not real help; instead, it spoiled the bird's life. If the bird had come out on its own, its wings would be light, and its body would have the right weight. But due to the student's help, the bird's body and wings also gained weight, so it cannot fly in its lifetime."

Here, I would like to say one thing: you should not ask for help from the beginning stage itself. Try your level best. Wherever you face a problem and get stuck, seek help from others. The others may be your assistants, no matter who they may be. Never underestimate your subordinates. Talents may be available everywhere.

Wishing you all the best.

With warm regards,

S. Bhaskar

[Phone Number Removed For Privacy Reasons]

As suggested by Mr. Bhaskar, you may add the following and elaborate appropriately:

- Values of your company
- Responsibilities
- Personal Conduct
- Employee Relations
- Fair Employment Practices
- Congenial Workplace
- Customers and Fair Competition
- Conflicts of Interest
- Entertainment / Gift Policy
- Protecting Company Assets
- Confidential Information / Intellectual Property
- Use of Company's Property
- Health and Safety
- Protecting the Environment
- Social Responsibility
- Security Policy of the Company
- Data Protection & Prevention of Unauthorized Access
- Code of Conduct
- Acts of Indiscipline
- Administration of the Code

You may also add all Welfare Policies of the company as part of the Manual.

All the best,

Regards

Please follow the guidance Bhaskar has shared. In addition to that, here are a few more suggestions as you work on this project:

- You may consider using the 'research' tab to find the HR Manuals shared in this community.
- You may visit the CiteHR New Member's group that shares every document you may require. But, they are your point of reference.
- You need to design one that is fitting to your organization. Hence, make notes of what is applicable to your organization as you read them.
- You need to read the manuals maintained by the competitors in your sector.

CiteHR New Member's Group

Regards,
(Cite Contribution)

There is a ton of stuff here already on CiteHR about HR Manuals that has been posted by other members. This same question gets asked at least 2 or 3 times every week! Talk about reinventing wheels all the time. If you are a new member, then please allow me to offer you some advice. Almost everything you want to know about HR is already here. Just use the Download Search Box at the top of the page, and a wealth of material will be yours for the asking. Welcome to the community.

Please see attached. I hope it's useful for you.

Regards,
Sadigaz

If you borrow and just change it to suit your requirements, it will be an HR manual, no doubt. But if you face a problem later on with it, you will have nowhere to look for help. It is always better to draft one from scratch. Keep the past performances and failures in mind and think ahead to future requirements. Always keep the laws in mind. Get a team of a few enthusiastic persons and divide the job. You just lead them. Work in complete coordination. Bit by bit, it will come together, and you will know what to do in case any exigencies arise later on. Just start putting two and two together. You will come up with a nice piece of your manual, of which you will be proud.

My name is Hasamukh Gami, and I am currently working as an Executive HR with Jyoti Engineers Ltd. Could you please provide me with your HR manuals? After reviewing them, I will be able to offer suggestions.

Thank you & Regards,
Hasamukh Gami
Executive HR
[Phone Number Removed For Privacy Reasons]
[Email Removed For Privacy Reasons]
[Email Removed For Privacy Reasons]

He wants to create a new HR Manual for which he seeks input from the forum.

Regards,
S. Bhaskar

You can start with the main subjects: Organisation, Manpower, Remuneration, Policies, and Training & Development. All the subjects, as given in all the replies, will be under one of these broad subjects.

Regards,
Raju

HR Manual

It is critical that it addresses the following:

- Legal requirements
- Company requirements
- Best practices in your field of business
- Highly dynamic and interactive approaches to issues
- Strong sense of people bias

Now you have received plenty of input from all the HR professionals. Please take three days to prepare your company's own HR Manual. Share a draft with Mr. Surendra and KS Gopal, and ask for any additions, deletions, or modifications. They will surely assist you without any hesitation.

I am unable to assist you in this matter as I lack knowledge about HR Manuals. Once you have finalized the draft, present it to your Management for approval. Any further additions required can be implemented as policy letters when necessary.

With warm regards,

S. Bhaskar
[Phone Number Removed For Privacy Reasons]

I will extend all help that may be required. Please go ahead and bring about a unique piece of manual that will carry your own signature, one that you will be proud of.

Regards,
S. Bhaskar
[Phone Number Removed For Privacy Reasons]

I am new to this forum. I am likely to get an assignment to design a handbook for a UK-based IT company for their Indian operation. Can anyone suggest some tips?

Regards,
Ulhas Ambegaonkar

Hi All, after reviewing all of your comments and requests for the points to be included in the HR Manual, I am hereby attaching a list of the essential points that must be included in an HR Manual. I hope it will be useful for all of you. Cheers!

Regards,
Vipasha Kashyap

Please go back and read the other posts in this thread. If you need samples, please use the search box at the top of every page here at CiteHR. As mentioned in an earlier post, there is a plethora of information already shared here on CiteHR by other members. This question is frequently asked multiple times every week, and we consistently advise individuals that the information they seek is already available on the platform. CiteHR is a valuable resource; please make the most of it.

HR Manual for the Ceramic Industry

Can anybody help me with preparing an HR Manual for the ceramic industry? Please suggest what to include and what not to include while preparing the HR manual for the Ceramic Industry.

Regards,
Reeta

I came across an HR manual sample/template. You can use this to build a manual for your company. If you get stuck in a particular section, ask for help.

Regards

I have recently started working as a Corporate HR and need to prepare an Employee Handbook. If someone can please share a sample, it would be really helpful. I work for an IT firm, if that matters.

Thank you,

According to company and labor laws, an HR manual must be drafted to meet the company's daily requirements.

Can someone please share employee handbooks from different countries? I need to create an employee handbook for various countries, so I am searching for samples.

Hi All, I need an HR policy and HR manual for the 100-bed hospital and nursing college.

Looking for a complete HR manual for a 100-bed hospital and nursing college.

Hello Team, I need an employee handbook or HR policy to set up a startup in an Indian IT company. I request you to share a detailed sample to help me with the setup.

Please go back and read the other posts in this thread; there are samples there. If you need more samples, please use the Search CiteHR Box at the top of the page here at CiteHR. As I have repeatedly said in earlier posts, there is a ton of stuff already posted here on CiteHR by other members. This question is asked repeatedly many times every week, and we keep telling people it is all here already. CiteHR is a great resource; please make use of it.

Samples are also available on the right-hand side of this page.

Hey, please see the attached. I hope that can be of some help.