Dear Harris and Rajshree,
How to implement the Inter Memo and Circular, hope the following could be helpful.
Internal Communication
I. Purpose
It is very important for the Company to let all employees understand the Company's policy and act accordingly. Between the Company and the employees, mutual understanding is the key to ensure the policy being carried out properly without distortion. In other respect, the expectation of the employees could be passed up to the top management and Company authority thru the proper channel. HR plays a very important role to improve the internal communication system work smoothly.
II. Methods of communication
Meeting
* Staff Meeting/Management Meeting
* Departmental Morning Meeting
* Union Meeting
* EWC Meeting
* Employees Meeting
Media
* Company Newsletter/Written Memo/Notice
* Inter-Plant Paging System
* Video Tapes
* Bulletin Board
* Internal e-mail circulation
Activities
* Club/Hobby Group Activities
* Speech Contest/Debate
* Movement/Slogan
III. Clear expression requires clear thinking
Due to the different background of receiver and transceiver, the memo writer should make all his sentences short or that he avoids all detail and treat his subjects only in outline, but that every word tell. A sentence should contain no unnecessary words, a paragraph without unnecessary sentences.
IV. Procedure of set-up policy
Initiating policy thinking.
Fact-finding and situational analysis.
Making recommendation to the top management.
Preparing a written policy statement.
Discussing a proposed policy statement.
Issuing a written statement of policy.
Interpreting and living with a policy decision.
Interim appraisal.
Officially reviewing and evaluating an existing policy.
Revising a policy statement.
The above is just for your reference. Thanks to all Cite Team Members.
Warm regards,
John