How Do I Address Unauthorized Long Leave in an Explanation Letter to My Manager?

In our organization, one field staff member has been taking long leave without permission. How can I write an explanation letter to the Branch Manager?

Regards,
Sure

I could not understand your query. Were you on leave, or was someone else on leave? If someone else was on leave, you can send them a warning letter on the basis of absconding and ask for a show cause. Seven days of leave without permission is sufficient to send a show cause notice.

Handling Unauthorized Leave

As per your query above, firstly, you have to send him a warning letter for taking leave without permission. After that, you need to inform HR. As far as I know, you have to get approval from your branch manager and deduct salary; it should not be considered as leave.

Leave Allocation in Organizations

Many organizations allocate leave to employees as follows:

1. CL - 12 days - Employees can utilize this leave once a month.
2. SL - 12 days - If an employee takes leave for two days or more, a doctor's certificate is required. Employees can use this leave when they are ill. No doctor's certificate is needed for leaves of 1 or 1.5 days.
3. PL - 16 days - Employees need to give advance notice at least 30 days before or as per the management policy.

Regards,
Saravanan S