Mr. Rajesh is okay but requires some addition of experience from seniors like us. One thing to keep in mind is that both the employer and employee are covered under the I.C. Act. Labor and other acts will come into play where company law or terms are silent.
More may be discussed with specific problems.
Board of Directors (Appointment)
1. Terminologies of appointment
2. Philosophy of Institution (Training Part with application of Law)
3. Code of Conduct & Principles of Institution
4. Professional Code (Each employee should have an individual code number, preferably a P.F. Index number.)
5. Personal Appearance/Dress Code (should be as per institution discipline; it is image building for an institution.)
6. Organizational Records and Communication (should be preserved in the system)
7. Use of Assets and Information (Not required for all employees)
8. Conflict of Interest (should be seen carefully)
9. Relatives and Associates (Careful part)
10. Use of Emails and Internet/Intranet (Information Technology) (It is absolutely necessary nowadays.)
11. Safety, Health, and Environment (with protective, preventive vigilance measures, careful watch for health assets.)
12. Acts of Misconduct (should be dealt with judiciously and impartially)
Role Classification in Bands, Classification, Features
1. Recruitment & Selection (Topmost to find out)
2. Recruitment Policy as per the institution image.
3. Kinds of Appointments (as per the need)
4. Recruitment Process (open, judiciously & impartially according to trade)
5. Mode of Sourcing
6. Selection Process (open, judiciously & impartially)
7. Reimbursement of Joining Expenses (if any in the constitution of the company)
8. Rehiring of an Employee Associate (should be on a contract basis - Labor Law should not be divulged.)
9. Process Flow Chart
Induction Policy (must be done by senior executives)
1. Joining Formalities (as per the Labor Act, I.D. Act, I.C. Act, & Constitution)
2. Assignment of a 'Buddy' (Mentor)
3. Probation (as per the Constitution of the Firm)
4. Confirmation (as per the Constitution of the Firm)
5. Working Hours (as per the Labor Act, I.D. Act, I.C. Act, & Constitution)
6. Cafeteria (May or may not be, but it is an incentive.)
7. Process Flow Chart (should be)
Trainees and Summer Interns Policy
1. Kinds of Interns/Trainees
2. Guidelines for MTs/GETs
3. Guidelines for Summer Interns
4. Process Flow Chart
Working Hours, Attendance, and Leave (as per the Labor Act, I.D. Act, I.C. Act, & Constitution)
1. Working Hours and Attendance Policy (as per the Labor Act, I.D. Act, I.C. Act, & Constitution)
2. Holidays (as per contract between employer & employee as per Institution Rules)
3. Rules for Late Coming and Early Departure (as per contract between employer & employee as per Institution Rules)
4. Being Absent without Permission (as per contract between employer & employee as per Institution Rules)
5. Official Duty/Tour (as per institution Rules)
6. Identity/Attendance Cards (Should be for all with display)
7. Loss of Card/Mis-punch (should be dealt with firmly.)
8. Late Working (Beyond office hours) (as per company rules)
Salary Administration (as per company rules for the designation)
1. Leave Policy (as per company rules for the designation)
2. Guidelines for Earned Leave (EL) (as per company rules for the designation)
3. Guidelines for Sick Leave (as per company rules for the designation)
4. Guidelines for Casual Leave (as per company rules for the designation)
5. Guidelines for Short Leave (as per company rules for the designation)
6. Guidelines for Maternity Leave (as per company rules for the designation)
7. Guidelines for Leave Without Pay (LWP) (as per company rules for the designation)
8. General rules applicable to all types of Leave (as per company rules for the designation)
9. Process Flow Chart for Leave Approval (as per company rules for the designation)
Compensation & Benefits Policy (as per company rules for the designation)
1. Salary Structure (as per company rules for the designation)
2. Basic Pay (as per company rules for the designation)
3. House Rent Allowance (HRA) (as per company rules for the designation)
4. Conveyance Allowance (as per company rules for the designation)
5. Special Allowance (as per company rules for the designation)
6. Vehicle Maintenance (as per company rules for the designation)
7. Bonus/Ex Gratia (as per company rules for the designation)
8. Medical Expenses Reimbursement (as per company rules for the designation)
9. Leave Travel Assistance (LTA) (as per company rules for the designation)
10. Provident Fund (as per company rules for the designation)
11. Gratuity
Reimbursement of Medical Expenses Policy (as per company rules for the designation)
1. Claim Procedure (as per company rules for the designation)
2. General Guidelines (as per company rules for the designation)
3. Process Flow Chart
Leave Travel Assistance Policy (as per company rules for the designation)
1. Guidelines
2. Procedure to Claim (as per company rules for the designation)
3. Advance LTA (as per company rules for the designation)
4. Process Flow Chart
Reimbursement of Phone Expenses Policy (as per company rules for the designation)
1. General Guidelines
2. Process Flow Chart
Own Your Vehicle Policy (as per company rules for the designation)
Travel Policy (as per company rules for the designation)
1. Domestic Travel Policy (as per company rules for the designation)
2. Entitlements for the Travel Mode, Lodging Allowance, and Daily Allowance (as per company rules for the designation)
3. Daily Allowance (as per company rules for the designation)
4. Definition of a Day for claiming Daily Allowance (as per company rules for the designation)
5. Use of own vehicle (as per company rules for the designation)
6. Travel by Taxi (as per company rules for the designation)
7. General Guidelines
8. Foreign Travel Policy (as per company rules for the designation)
9. Release of Foreign Exchange (Forex)
10. General Guidelines
11. Common Guidelines for Domestic and Foreign Travel Policy
Transfer Policy (as per company rules for the designation)
1. Kinds of Transfers (as per company rules for the designation)
2. Inter-City Transfer (From one city to another) (as per company rules for the designation)
3. General Guidelines
4. Process Flow Chart
Employee Referral Policy
1. Referral Rewards and Claim Procedure
2. General Guidelines
3. Process Flow Chart
Performance Management System Policy
1. Performance Management System Cycle (MIS should be)
2. Goal Setting (Key Result Areas) (MIS should be)
3. Setting standards of performance (MIS should be)
4. Measuring performance against standards through Quarterly Reviews (MIS should be)
5. Feedback and Counseling (MIS should be)
6. Calibrating expectations for the next Quarter (MIS should be)
7. Conducting final appraisal at the close of the financial year (MIS should be)
8. Promotion Criteria (MIS should be with Day, month, year)
9. Role of 'Bands' in deciding Rewards (MIS should be)
10. Process Flow Chart
Training & Development Policy (MIS should be)
1. Kinds of Training Program (MIS should be)
2. Training Budget (MIS should be)
3. Identifying Training needs (MIS should be)
4. Training Calendar (MIS should be)
5. Training Nomination (MIS should be)
6. Training Design and Delivery (MIS should be)
7. Training Effectiveness and Evaluation (MIS should be)
8. Training Records and Library (MIS should be)
9. Role of Managers (MIS should be)
10. Process Flow Chart
Employee Welfare & Benefits Policy
Group Mediclaim Insurance Policy
1. Eligibility
2. Duration of the policy
3. Coverage
4. Premium
5. Guidelines for New Joinees and Existing Associates
6. On Separation
7. Mediclaim Cashless Cards
8. Claim Limit
9. Claim Process
10. Process Flow Chart
Workplace Harassment Policy
1. Harassing Conducts
2. What is not included in Harassing Conduct
3. Preventive Measure
4. Complaint Reporting Procedure
5. Investigation Committee
6. Disciplinary Action
7. False Complaints
8. Process Flow Chart
Whistle Blowing Policy
1. Who is a Whistle Blower
2. Concerns that can be raised
3. Protecting the identity of the Whistle Blower
4. Investigation Committee
5. Complaint Reporting Process
6. Sending Anonymous Complaints
7. Investigation Process and Disciplinary Action
8. False Allegations
9. Process Flow Chart
Separation Policy
1. Factors of Separation
2. Notice Period
3. Fixed Term Appointment and Retainership
4. Full & Final Settlement Process in case of a Resignation
5. Full & Final Settlement Process in case of a Termination
6. Process Flow Chart
Email Policy
1. Appropriate Salutation
2. Use of CCs and Reply to All
3. Subject Line
4. The Body of the Email
5. Courteous Closing
6. Respond Promptly
Regards