How Do I Write an Urgent Termination Letter for an Employee? Need Help!

Dear All,

Can anybody tell me how to prepare a Termination Letter for an employee or a Notice of Termination from the job? I need it very urgently.

Thanks,
Lalithaj

Hi,

You should be very clear as to why you are terminating the person. If it is for contravention of any rules or for disciplinary reasons, please be very clear that you cannot take recourse to this action without following the elaborate disciplinary procedure, based on principles of natural justice. This, in other words, means the issuance of a charge sheet, domestic enquiry, and final disciplinary action as per the rules of the organization. Please check this before you embark upon any action.

If the termination letter is a simple termination of the contract of employment, the language of the letter is kept simple and unambiguous:

"In terms of clause ..... of your letter of appointment, we give you ... months' notice (or three months' pay in lieu of notice) for termination of your contract of employment. Your employment will terminate on ....... and you will cease to be in our employment with effect from ..... forenoon. Your legal dues will be settled by the Accounts department during working hours on ....... You are advised to return all the company belongings to the Administrative officer by...."

Cyril

I agree with Cyril that we should be very clear to ourselves about why we are terminating the person. I have the draft for Disciplinary Action; you just have to include the reason for termination and also include details about the disciplinary actions you have taken before terminating somebody. Because I understand that you can't terminate anybody without giving notice if the employee is permanent. Hope this will help you.

Rinky

Hi,

Please tell me if any company is deducting 24% of employees' basic salary as PF (12% from the employee's side and 12% from the employer's side). Would this be legally correct? If not, what could be the negative impact?

Dear All,

Kindly help out.

I want to terminate an employee based on building grounds and can at least nail him on the code of conduct (chewing Pan Parag, derogatory comments about senior management, and caste remarks), absenteeism (does not return to the office and no movement update despite several warnings). Also, he has been instrumental in inciting staff to rebel against company policies, etc.

Shall I take it forward?

Kindly let me know.

Thanks,

Viji

Hi,

I think you should first of all give him a memo or written notice. If his behavior doesn't change after that, then you can terminate him. For the disciplinary memo, you can refer to the memo attached by Rinky above.

Dear All,

Can anybody tell me how to prepare a Termination Letter for an employee's services or a Notice of Termination from the job? I urgently need this information.

Thanks,
Lalithaj

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I think this will help. Source Link: [link no longer exists - removed]

Sample Termination Letter For Firing a Bad Employee

Mr. Thomas A. Lasker c/o Blank Company Inc. 76554 South Main St. Anywhere, AnyState 99999

Dear Mr. T. A. Lasker,

Your employment with Blank Company Inc. is now terminated. Recent events and work-related issues, such as miscalculations on your paperwork and missing company funds, have led us to this decision. Despite previous warnings, you have failed to provide satisfactory explanations for these errors. Therefore, we believe that you are not meeting our job performance standards.

Blank Company Inc. would like to offer the following terms to assist you in transitioning to new employment and acknowledge your years of service with us:

1) Blank Company Inc. will continue paying you 100% of your salary for the next three months. If you secure alternative employment within this period, Blank Company Inc. will provide a lump sum equivalent to 35% of the remaining wages.
2) All accrued vacation days and sick leave will be paid in full within the next three months.
3) Your benefits, including health and dental coverage, will be maintained for six months, unless acquired by a new employer during this period.
4) We have arranged for an employment counselor to assist you in finding future job opportunities.

These terms are subject to the following conditions:
1) You must maintain the confidentiality of any proprietary information obtained during your employment.
2) You are required to inform Blank Company Inc. of any new employment within three days for the next three months and update us on any changes in benefits for the following six months.
3) A signed copy of this letter must be returned to Blank Company Inc. within five days of the date above.

We would like to schedule a meeting with you to facilitate the retrieval of your personal belongings from the office. Please return any keys, documents, or company property still in your possession.

If you have any questions regarding this agreement, please contact me at (555) 555-3433 ext. 1000.

Sincerely,

Michael Fire Head of Human Resources Blank Company Inc.

A person is terminated from his services and after one month joined the same organization. Whether he will get a new PF number or can continue with the same PF number.

Dear all,

Kindly help me prepare a termination letter based on misconduct towards a colleague. The individual in question holds a managerial position and acted inappropriately towards a junior staff member, including the use of abusive language.

Thank you for your assistance.