Are We Responsible for Safeguarding Certificates of Employees Who Abscond?

Dear All,

I have a query here. We have a recruitment policy that each and every employee who joins us should submit their academic certificates for a period of 2 years. In the process, some of the employees are absconding from the service for a long time (2-3 yrs) and requesting the return of their certificates. Are we responsible for their certificates? I am feeling a high risk in safeguarding those certificates. Do I have the right to mention that we are not concerned with their originals once they have absconded?

Jahnavi

Hi,

You can, but make it very clear in your recruitment policy and in their appointment letter. Make a note saying that only after getting clearance from HR at the time of resignation, the original certificate will be returned. That will help them make a better decision. For those who have already left, you can consult with your management and decide whether to return or retain the certificates.

Regards,
Bavani