New to Admin Executive Role in an Ad Agency: What Are My Key Responsibilities?

I am working for an Ad Agency company as an Admin Executive and would like to know about the total responsibilities of an Admin person. Can someone help me please as I am very new to this role?

The role of an Administrative Executive in any company is very important in order to facilitate their internal and external customers, i.e., employees of the company and guests visiting the company. An Admin executive plays an important role other than production. They are responsible for all types of hospitality, which are necessities.

HR and Admin Responsibilities Overview

HR/Admin is responsible for the entire work of HR, which includes:

- Recruitment & selection
- Training & development
- Performance appraisal
- Employee retention
- Employee welfare
- Statutory compliance
- Liaison with Government officials, etc.

Administration activities include housekeeping, estate maintenance, security, travel & ticketing, pantry, etc.

Responsibilities also involve looking after day-to-day office activities, recording attendance, checking the attendance register, managing the recruitment process, salary increments, counseling employees, preparing offer/appointment letters and various other letters, issuing them to employees, studying employee performance, motivating them, conducting in-house training sessions, and preparing various MIS reports.

Regards,
Amon John
Manager Admin/HR
Takhleeq Foundation
Karachi, Pakistan

Key Responsibilities of an Admin Executive

- Managing housekeeping staff and supplies (hygiene)
- Ensuring the security of the premises (security guards, etc.)
- Tracking the movement of people and materials – people by attendance, materials by gate pass and authority
- Vendor management:
1) Contracting vendors for AC, repair work, travel and ticketing, purchases
2) Preparing purchases for offices and obtaining approvals

Many organizations may have other smaller items added, and a few of the above may be critical or not required. However, the General Admin person is essentially responsible for the above activities.

Regards,
Shridhar

The purpose of this question is unknown. You must have the areas of operation and your responsibilities clearly outlined in your appointment order. A few companies combine HR & Admin, and a few do not (similar to my company where I am in charge of the entire administration). I can be of some help to you when you provide me with the information asked for.

Regards,
Ganesh

Role of an Administration Executive

The role of an Administration Executive in any company is very important. The main responsibility of an Administrative Executive is to facilitate the customer (both internal and external) as the customer is a key area of any company.

In addition to that, the following are also the areas of responsibility for an Admin person:
- Housekeeping of plant and township
- Transportation
- Ticketing/Travel programs
- Recreation activities for employees
- Employee welfare
- Guest House management
- Mess Management
- Horticulture-related activities

Regards,
Ajay Maheshwari
Assistant Manager (Admn.)
Grasim Industries Ltd
Birlagram, Nagda Jn.