Effective Communication Strategies for Resignation and Job Transition

Hi,

What could be the reason an employee can give to their present employer for leaving the job, especially when they are leaving just because they have got a better job at a higher pay? In cases where the employee doesn't want to disclose to the present employer that they are leaving solely for monetary reasons and joining another company.

Please suggest!

I do not think that there is anything wrong in saying that you got a better job in a place you prefer (very near to your native place from where you can commute daily, etc.). It is always like this that the employer issues the service certificate stating that ".. has left this establishment on his own accord/for better prospects..." It is based on 'better career' that the employer phrases "we wish him all the success in his career" in the service certificate.

Regards,
Madhu.T.K

Hi Madhu,

My question is regarding what an employee can include in his resignation letter to his manager. I am not seeking information about the employer's perspective or the service certificate.

Dear Ramdevrathi,

We all work for money to improve our skill set and contribute efficiently. So, there is no harm in letting your present employer know that you are looking for a change in your portfolio and would like to take on other challenging assignments. In view of this, you have decided to accept an assignment that has been offered to you by another employer.

Communicate that you have grown with your current employer and would be grateful if they are open to allowing you to explore other challenging opportunities. Be open to hearing what they have to say; perhaps your present employer has another attractive offer for you!

Hi,

As Asha mentioned, there is no harm in informing your current employer about the reason for your resignation. However, if you are hesitant, you can simply state that you are relocating to another place for personal reasons or pursuing further education, etc.

Thank you.

Dear Ramdev Rathi,

Please read my post once more and understand the meaning. I have only said what the employee should say if he wants to resign.

Regards,
Madhu.T.K

Dear Rathi,

The employee must be transparent and clearly communicate about joining another company, but should not disclose the name of the new company (as the current employer may be familiar with that company).

Best Regards,
Sajid

Ramdev,

Here is what I recommend. Let your manager know that you want to leave the company to explore other opportunities. Agree with your manager on a transition plan and a notice period. Then send a formal resignation letter. Below is a real resignation letter I sent to one of my managers in the past (of course, it was an email and it was copied to her manager) (and I was not going to take up another job with better pay, I was going from a full-time employment to independent consulting).

I sent this on a Friday at 5 PM (close of business, end of the week).

Lucy,

I would like to inform you that I will be leaving <abc company> shortly. It has been an incredible couple of years here, and <abc company> is indeed the best place to work.

However, I believe it is time for me to move on and explore other opportunities.

I offer my heartfelt thanks to you and <abc company> for giving me an opportunity to work here and get to know all of you. It has been an excellent experience. Perhaps such an opportunity may present itself in the future.

As mutually agreed, starting Monday, April 20, 2009, I will be serving my two weeks' notice period. My last day at <abc company> would be April 3, 2009.

Thank you once again.

Regards,

-Som G

Hope this helps.

My manager and peers asked me, "where are you going?", and I said, "I don't know yet. I have a couple of offers, but haven't made up my mind. I am thinking of taking some time off and then get back to work. Or I might go to India and spend some time there. I don't know." What I said was actually true (I did take about 5 months off and drove across the country visiting friends and family, and then got back to a consulting gig). You can take your pointers from the first two statements.

All the best,

-Som G

Typically, resignation letters can be short and non-obligatory in terms of reasons. You can simply say "Personal Reasons" and quit. Technically or legally, you don't have to tell the exact reason! I have used "Personal growth" and "Personal reasons" on two occasions and explained along those lines during the exit interview.

Hope that helps.

Hi RamdevRathi,

You should always be honest with yourself and your present and future employer. There is nothing to hide if you are leaving for salary reasons. It may be possible that your current employer may consider matching the package you are leaving for. If you still decide to leave, ensure your reasons are true and honest. If not, communicate the real reason. This approach helps the employer understand the causes of attrition and can lead to revisions in HR policies. It also helps maintain a good relationship with your current employer. Remember, maintaining good relations can never harm you.

If you believe that your present employer may hinder your growth due to this reason, then only consider not disclosing the real reason. The decision on what reason to provide is best judged by you.

Regards,
Vinod Gosavi

You can say to your present employer that you are moving to another company for a better opportunity. Nobody will oppose it.

Any reason(s) can serve the purpose. It's only the way you approach. But generally, people resign on personal grounds, although employers very well understand that the main cause is something else.

There is absolutely no harm in letting the present organization know that you've got a better opportunity. You should also state the same reason in your exit interview. This will give clarity to the organization as well.

Dear Ramdevrathi,

Please be polite in replying, especially to senior members of this forum. Just because they are finding time to reply to your post doesn't mean that you can take them for granted. Mr. Madhu's reply was 100% correct; perhaps your level of understanding is poor. Also, don't complain if you are receiving more useful information without asking for it!

I totally agree with Ash. There is no harm in telling the truth, and everyone working would surely like to grow and improve in life.

Kalyani

I agree with you, Ash. You are absolutely right.

Kalyani Suri

QUOTE=Ash Mathew;1000069]Dear Ramdevrathi, We all work for money and improving our skill set, as well as contribute efficiently. So no harm in letting your present employer know that you are looking for a change in the portfolio and would like to take on other challenging assignments, in view of which, you have decided to take up an assignment that has been offered to you by another employer. Let them know you have grown with the present employer and would be much thankful if they are also open to letting you try other challenging opportunities. Be open to even what they have got to say - maybe your present employer has another plump offer for you![/QUOTE]

If anybody wants to get relieved immediately, with lesser notice pay, say 4-5 days, against the rule of 1 month, then what should he do and how to write the resignation letter?

Hi,

You can address it as simply as this - "I would like to leave the company for a better opportunity. Please accept my resignation and relieve me from my services by (mention period)."

Regards,
Vidya

Hi, I want the answer to this because many of us leave the organization due to several reasons, but we choose not to reveal them. Can anyone suggest on this?

Dear Member,

It doesn't sound good to leave a job solely for the sake of money. You may consider seeking higher responsibilities and challenges for career advancement.

Regards,
Rajkpanda

Some sophisticated answers are:
- For better prospects.
- For better opportunities.
- The field is of my interest.
- The location is suitable for my health or nearer to my home (if there is a change in location).
- You may choose either or mix suitably.
- And if you have the daring to face consequences, you may tell them the truth.

Just say "Personal Reasons". I have tried three to four times.

Or for better opportunities and prospects, good environments.

Or say frankly, since two years I haven't received any increment, promotion, benefits, etc.

Hope that helps.

Yeah, correct. But how can we convince the new company's HR that we are leaving due to personnel problems and to explore other opportunities?