Crafting the Perfect Welcome Email: How Do You Introduce New Employees to the Team?

Hello All,

As everyone has been so helpful whenever I need assistance, I am reaching out for one more favor. I am currently in need of a Welcome Mail format for any new employee. This mail will serve to introduce the new employee to all existing employees. Additionally, any new ideas that you could share for implementation within our company would be greatly appreciated.

Thanks & Regards,
Rashmi Mehra
:) Keep Smiling

Here is the format Mehra. Format this letter using your new employee details, take a print out on the letter head, get it signed from your HR Head, scan it and send it across to everyone.
You can even add the following - Certifications, Any Membership holder, Sports person, Classical dancer etc..
We are happy to inform that Mr. XYZ has joined us on 26.11.2009 as Software Engineer.
Mr. XYZ holds MCA from JJ College of Engineering and Technology and Bachelor Degree in Computer Science from H.H The Rajah's College.

He has 3years of experience in Java. Prior to joining XXX Technologies (P) Ltd., he was working with M/s. XXX Software
Mr. XYZ will be based at XXX, Chennai and will report to Mr. Rohini, Technical Lead – Product Development.

We welcome Mr. XYX into Team XXX.
P. Malini
Human Resources.

Hey guys, can you send me the format of a work experience and relieving letter? If you have it, please share.

Dear Mehra,

Please find below the welcome note for senior employees/new joiner.

Hope this meets your requirements.

Regards,

KD Rohit

ORGANIZATIONAL ANNOUNCEMENT

November 20, 2009

I am pleased to inform you that [Name] has joined our team as "[Position]" effective [Date] and will be directly reporting to [Supervisor's Name].

[Name] is experienced in the area of "[Specialization]" and also holds a Post Graduate Diploma in "[Field]." With [Number] years of experience in [Industry], [Name] brings valuable expertise to our team.

Prior to this role, he was working with [Previous Company] for [Number] years. Before that, he was with [Another Company] and started his career with [Initial Company] in [Year].

He will be responsible for the functioning of [Department] at [Location] and will provide cost-effective solutions to increase productivity and diversify the business to meet the organizational targets and objectives.

[Name] has settled in [Location] along with his wife, [Wife's Name], Son - [Son's Name] ([Age]), and daughter - [Daughter's Name] ([Age]).

Let us welcome [Name] to our team and congratulate him on his bright future at [Company].

For further information,

[Additional Details]

[Closing]

[Signature]

Hi friends, I recently completed my MBA in HR. I am looking for an HR job. If there are any recruitment opportunities, please inform me, my friends. My contact number is 9959654284. I am currently staying in Hyderabad.

Thank you.

Dear Team,

I have the pleasure of welcoming Mr. _______________ to Greenply Industries. He has joined us today in the role of Designation and will be based in Delhi.

He brings with him over 17 years of work experience, having worked in various reputed organizations. Mr. Name resides in Delhi with his wife and two daughters. Prior to joining us at (Company Name), he was associated with (Previous Company).

On behalf of all my colleagues at Company Name, I once again welcome Mr. Name and assure him of our full support and cooperation for a very successful tenure with us.

Welcome, Mr. Name, and wishing you the best for an exciting and fun-filled journey with all of us!

Thanks and Kind Regards,
XYZ

Hi Friends,

I have a doubt in my mind that I want to share with you. I am confused about whether someone we hire on contract for a particular period of time would be eligible for PF and ESI if they are getting Rs. 2000 per month.

Please suggest to me.

Regards,
Ali

Subject: Welcome to XYZ Family (Name of the organization) - Mr. [Name] !!!

Dear All,

We are pleased to welcome Mr. [Name] who has joined us on [date] as [position] at [Branch Location]. He will be handling assignments relating to [specific tasks].

Mr. [Name] has practical experience in all spheres of [specific field].

Mr. [Name] can be reached on:
Mobile No: [mobile number]
Landline No: [landline number]
Email ID: [email address]

Please join me in welcoming him/her into our [organization's name] Family and take this opportunity to wish him/her a long and successful career with us.

Regards,
Kavita

Dear Mehra,

As I know, anyone earning 10,000 or less will be eligible for ESI, and PF eligibility will be based on the basic salary. If an individual's basic salary is 6,500 or less, they will be entitled to PF. However, if their basic salary exceeds 6,500, PF contributions will depend on the employer's choice.

Please clarify this doubt.

Regards,
Ali

Dear Mehra,

Could you please clarify if there is a mention that individuals earning less than 5000 will not be eligible for PF and ESI?

Regards,
Ali

Dear Rashmi,

There is no fixed format for the said purpose. Just keep in mind that if you want to welcome your employee and also wish that each and every employee should be accompanied with you, make a write-up in MS Outlook Express pertaining to all the details of the new employee who is entering the organization, with the insertion of some flower images.

That's all. I hope it will resolve your query. Please feel free to ask if you have any.

Regards,
Bhagwan Tolani
Sr. HR
TM Group
Mumbai
bhagwan_007@in.com

Hello All,

As all are helping me whenever I need your help, this time one more contribution is needed from all. Actually, I am looking for a Welcome Mail format for any new employee. It should give his/her introduction to all existing employees. You can also send any new ideas that I can implement in my company.

Thanks & Regards,
Rashmi Mehra
:) Keep Smiling

Dear Colleagues,

Please join me in welcoming Mr. [Name] (Software Engineer). [Name] has 3 years of experience in the field of Software Development. He has previously worked with [Previous Company Ltd.] before joining [Current Company] Software. [Name] has extensive experience in coding and designing, having worked with clients from the U.S. and U.K. such as [Client 1] and [Client 2].

Name: [Name]
E-mail: [Email]
Yahoo ID:
Contact No.: +91
Education: B.E. (Instrumentation)
Other achievements:
- Projects undertaken in e-commerce and insurance domains.
- Final year project for Bhabha Atomic Research Center (BARC)

Hobbies: Attending technical seminars, playing cricket, reading technical books, and internet surfing.

On behalf of all [Current Company] Software employees, I take immense pleasure in welcoming [Name] to [Current Company] Software. Wishing him an exciting career at [Current Company] Software!

Warm regards,
Shankar Poojary

Hi there,

This is also one of the welcome emails for a new joiner. I think this will help you.

Dear Colleagues,

Let's extend a warm welcome to our new team member, Mr. YYY, who has joined the (Company Name) family as (Designation) based in (Location) and will be reporting to (Reporting Officer). Prior to joining us, he was working with (Previous Company). He likes traveling, playing cricket, and his favorite color is green. He celebrates his birthday on the 6th of May. His email ID is: official email ID.

We wish him the very best in his new assignment!

::: TEAM HR :::

Hi Rashmi! +1 to Bhagwan! Even I do agree with Bhagwan that if you want to welcome your employee, then make a creative write-up! You can add the following points in that write-up: Employee Name, his designation, his experience, his hobbies, his birth date, his location of joining, etc. Make it attractive by adding his photograph and images of flowers, etc. Personally, I would suggest you add his photograph in the welcome mail as well so that people will come to know who this person is; otherwise, many times it happens that you know the person by his name but you don't recognize the same person when he comes in front of you! Regards, Ashwinee

Hi Ashwini,

I agree with you that a photo of the new joiner is necessary so other employees can recognize him. @naushadalihr, please comment.

Hi Mehra!

You can also add that person's name in your monthly E-Magazine. You can mention their designation and department.

Hi all,

I just wanted to know how I can post a question and other posts, and I want to add my snap here. However, I am not aware of the procedure. Please, I am looking forward to your help in this regard.

Thanks

Warm regards,
Anjana

Hi Neelima,

That's a very nice input. I am working in a startup company and am thinking of starting an E-Magazine. If it is possible, could you help me out? Please provide me with some input so I can start working on it. It would be great to have your input. Anyways, thanks.

Thanks & Regards,
Rashmi Mehra :)
Keep smiling