Who Should Handle New Employee Bank Accounts: Admin, HR, or MIS Coordinator? Urgent Help Needed

Dear All,

I would like to know, is opening a bank account for new employees an administrative job, an HR job, or a MIS coordinator job? Please help me, it's very urgent.

Well, it depends on the structure of the HR department. It can be a part of HR Operations, which includes PF, ESI, etc. It can also be a part of Admin. I have also seen in some companies that it is the work of Accounts. I think it has more to do with who handles Payroll. Like I mentioned earlier, the structure of the HR Department.

Hi,

It depends upon the organization's structure and policies, varying from company to company.

Jeeva

Hi,

Purely, it's under the HR department. If there are any queries or complaints from employees to the bank (such as salary issues, bank charges, deductions, or others), HR has to coordinate with the bank.

Regards,
Nenju

Hi,

It purely depends on the company policies. In my organization, it is the Finance department in coordination with the Admin department that completes this process. The Finance department handles all dealings with the bank.

Thanks,
Mansi

Hi,

It is the responsibility of the HR department to open a salary account for new joiners. The employees will always come to the HR department for salary-related queries. It is purely an HR job.

Regards,

Suma Hiremath
Asst Manager - HR
Vikram Hospital Bengaluru Private Limited.

Dear Vimal,

It depends upon the roles and responsibilities derived from the company's general policies and procedures. Normally, in manufacturing industries, administrative work will be taken care of by the HR department. However, in corporate offices and branches, the admin department will take care of it.

But it will vary from organization to organization based on the policies.

Regards,

R. Palaniswamy

Dear Friends,

It is not under company policy. The bank only accepts the signature of the cheque issuing authority to sign in the bank application form for opening the bank account. In some companies, the HR or Personnel Manager may be authorized to sign the cheque on behalf of the company, so they can sign in the bank application. Otherwise, the authorized person is from Accounts only.

Regards,
Alphonse

It's the job of HR and the person who is responsible to do all the joining formalities; it is his/her job.

The process owner of this activity is HR; admin only interferes to provide infrastructural support. Generally, in most companies (if there is an active HR Dept.), this activity is performed by the HR department.

Why can't employees open their own bank account? In Australia, no one else but the person themselves can open a bank account as they must prove their identity. It seems like a strange system in India.

John in Oz

Remarkable Joke?

You, being an anonymous person, don't seem to be serious in any matter anytime, except misleading everyone.

Here, do you mean to say, only HR takes a salary, and employees of all other units work honorarily or without receiving any salary?

Dear Suma,

Where the Finance Department exists, it is the duty of the Finance Department to open the accounts, with the assistance of the HR or Admin Department. Whoever interacts more with the employees should be involved as they are the ones who know the employees' credentials well, ensuring that no bogus accounts are opened. They must certify the correctness of their employees' identities.

In organizations without a fully-fledged Finance department, such as small organizations, the Admin department, which always has direct interaction with employees, must assist the cheque drawing authority in opening accounts. They are the ones who know the identity of the organization's employees. HR has various other functions to assist every department.

P.S. Dhingra
Vigilance & Management Consultant
Dhingra Consultancy Group
New Delhi
dcgroup1962@gmail.com

Hi,

It is the responsibility of the HR department to open a salary account for new joiners. Employees will always come to the HR department for salary-related queries. This is purely an HR job.

Regards,
Suma Hiremath
Asst Manager - HR
Vikram Hospital Bengaluru Private Limited.

It's an admin job. If the admin is occupied with some other work, HR can also handle this.

Advance Happy Diwali

Regards,
Riya

It is the job of HR to open a bank account for a new employee. Admin people can coordinate and follow up. HR and Admin are interdependent and very much interrelated.

Thanks,
Gauri

I hope that being an Administrator also includes HR duties. If a woman holds a position in HR and Administration, what are the responsibilities involved and what tasks are typically carried out on a daily basis? I would appreciate some insight into this.

Hello Vimal,

It should actually be the task of the HR. Joining induction and kit is provided by the HR. The joining kit consists of all kinds of forms viz., ID, PF, Transfer of PF, Insurance, bank account etc. Opening of the account is one such activity of this induction. During this induction, if you have a pool of people joining on the same day, then you may organize the bank personnel to put a helpdesk and discuss with the new joinees. This organizing has to be done by the HR. Remember HR is the first person the joinees know of in the organization!

Thanks,
Uma

What a tragic state of affairs this is! The HR professionals should truly comprehend the HR role, so they are not simply pushed around to fulfill the role of handmaids to the top management or other departments who evade their basic responsibilities of serving their internal customers.

Mr. P.S. Dhingra's response hits the nail on the head.

Why do not the employees open the account and inform the employer of the account number for crediting the salary? In my view, it should be taken care of by the accounts department.

Dear John,

To demystify the system for you:

- The query is about opening SALARY ACCOUNTS in banks.
- Many banks having branches nearby have informal tie-ups with companies.
- Having a salary account with designated banks simplifies the electronic payment of salaries.
- Banks offer certain special incentives to such accounts: zero balance, wherein the employee can withdraw up to the last cent; free cheque-books; free bank drafts; unlimited withdrawals; free demat accounts, etc.
- Such facilities are either free or at discounted rates.

Generally, the HR coordinates with the bank (who sends their representative) at the time of Induction to facilitate the process. It is good business for the bank and convenient for the company and the new employee.

Warm Regards.

It totally depends on company policy because in my company, the accounts department is responsible for the same.

Usha Nikam
HR & Admin Executive

It depends on company policy. But in some organizations, accounts, HR, and admin are handled by a single person, and here, no one complains. As well as these responsibilities are divided, conflicts are always there; hence, in such conditions, it depends on higher authority.

Regards, Manish Pawar

Well, it's neither an Admin nor HR job. It depends on the size of the company. However, keep the principle in mind that the productivity of the system matters most. Looking from that perspective, who is closer to the banking function in the company? The answer will be Finance/Accounts, who have to always maintain liaison with banks, whether it is for payments or for receipts. Therefore, the most logical department is Finance.

Now, Finance may object sometimes as they think that the induction of people is an HR job. But in any case, an enlightened organization shall always consider the induction process as an organizational requirement, and all functions must play their role in making a new incumbent comfortable in his/her new location. Now, you know where to vote for?

It all depends on the company's policy. In our company, it is the employees' responsibility to provide the information to finance for the disbursement of salary.

It's a part of HR activity. Furthermore, it depends upon the policy of the company.

Regards,
Jack.

This is the responsibility of the HR department as well as the accounts department because the basis of the appointment of any employee starts with HR. There is no role for admin in this matter.

This is a job of HR, still, it depends on the company structure. In our company, it's handled by the HR, not the Admin.

Pradeep Arora

Hi,

Normally, firstly, it depends upon the company's structure and size. In bigger organizations, the payroll department usually takes care of this; in other cases, it may be handled by another department. However, ultimately HR needs to confirm that the account is opened.

Regards, Hrushikesh