Resource: Downloadable file for placing foot on the table

There is a senior employee in our organization who keeps putting his legs on the meeting room table whenever he is alone in the meeting room, on conference calls, or on the phone. I don't know if this is a serious issue and how we should inform him not to do it. Can you please share your thoughts?

Hi,

"Maintaining discipline in the conference room" - just forward this email to all and wait for results.

Neha

As Neha said, circulate the message and put the same in the conference room as a notice. Include a good proverb to point out the person who is not following the rules, like "Please keep your foot on the floor." When circulating the notice, ensure you mention the disciplinary action that will be taken. If the behavior does not stop after these steps, then further action can be considered.

No horse gets anywhere until it is harnessed. No stream or gas drives anything until it is confined. No Niagara is ever turned into light and power until it is tunneled. No life ever grows great until it is focused, dedicated, disciplined.

Is this a serious issue? Since this has been observed when the person is alone in the room and not in front of others, do you think this is really an issue?

What kind of action can be taken if the person does not pay heed?

Dear, it's not a big issue, but it's a matter of discipline. Every employee has to understand the etiquette of the office. You can email everyone in a general manner and wait for a few days. If you do not find results, then take action individually.

Dear HR,

Maybe your senior was doing yoga or pranayama alone in the conference room... Hahahahaha...

Dada

Hi,

Employees behave peculiarly with respect to etiquette/decorum, which only reflects their individual taste and upbringing. It is definitely an issue for a global company, but it may not be an issue for everyone. For example, Bhrugisha feels it is not a big deal, while I would disapprove of such behavior in a public place (except your own house; any other place is a public space). Therefore, consider your office culture, and then assess for yourself whether it is an issue or not.

We, as Indians, are not taught from childhood about dining etiquette, toilet training, or many day-to-day life activities. Let us accept this as a fact. If you are working in a global company, it is more of an issue than in a traditional Indian company.

You can definitely send a general email with the subject: Office decorum, but it would be better if you can go and sit with the person, pointing out amicably that such behavior is not expected of the employees. Many times, people simply never realize unless someone tells them.

Good luck,
Geeta

Chill...seniors are spoiled brats...until he is doing in front of anyone, there are no issues. These are some gimmicks seniors try to get in the limelight, but I never approve of such things. But please don't put your nose in everything. You seem to be young and new in the industry. There are some things that are good to have (ideal), some are spoilers (hygiene), and some are okay (maybe or may not be)... So ignore it; time will teach him.

Yeah, I was thinking since he does not do it when people are around, but only when alone in a room while on the phone or reading something on his own, I may not be able to point it out as an issue. Since I cannot say it is bad etiquette - because he is on his own in the room.

What will be his reply if I ask him not to do that since it does not reflect good manners in front of other employees? He may say he has some problem with his leg or he is used to that way and he is not trying to offend anyone.

See, this is not a very serious issue to take action against him, so can I just leave it as it is?

And thanks to all for your replies.

Dear Arun,

Actually, he should be a role model for the juniors in the case of discipline. You can do this by just pasting a chart saying some words like "Maintain proper discipline in the conference room" or "Do's and Don'ts in the conference hall."

Regards,
Arun

That behavior is not acceptable. As my colleagues have pointed out, a general memo informing all staff of decorum should be posted. Thereafter, if the act is repeated, the memo becomes a basis for disciplinary action.

Just mail or paste some instructions. I think that will help the situations, no need to raise it further. He is a senior and will understand who is being pointed out.

Is the person aged? Is he keeping good health?

Just because he doesn't do it in front of others doesn't imply that it's not an issue. By the way, all wrong things are never done in the open. It's a matter of discipline and office etiquette. If, as a senior employee, you set such an example for your subordinates, it's an issue. Even if it's not a big issue now, try to solve it before it becomes one.

Hello,

I completely agree with Geeta's views. Etiquette and mannerism are very important for a senior person as he sets an example for the juniors.

I guess you should draft him an email (individually, of course) in a very subtle and diplomatic way and ask him to maintain the office decorum. Hope this helps! All the best!

Thanks,

I feel you can or you can ask his best friend to politely tell him not to keep his leg on the table when he is sitting alone. I am sure he will stop it.

Well, I don't think it's a serious issue as he is not doing it in front of his seniors. And you know, sometimes people feel relaxed by doing that. In America, this is a very normal thing; students in the library or professionals in training rooms often do that. So, it actually depends on what kind of culture is there in your company.

Subject: Important Notice Regarding Email Communication Etiquette

Dear Team,

It has come to our attention that there have been some concerns raised by a junior employee regarding the email communication practices within our organization. Specifically, it was noted that there have been instances where emails were not appropriately copied to the senior personnel, as expected.

I would like to take this opportunity to remind everyone of the importance of maintaining professional and ethical standards in all forms of communication, including email correspondence. It is crucial that all relevant parties are included in email chains to ensure transparency and effective information sharing.

Please be mindful of the recipients when sending out emails and ensure that necessary individuals are copied or included as required. This not only helps in maintaining a culture of openness and collaboration but also prevents any misunderstandings or oversights.

Remember that our email communications reflect our professionalism and commitment to our work. Let us all strive to uphold the highest standards of conduct in our daily interactions, both online and offline.

Thank you for your attention to this matter. Should you have any questions or need further clarification, please do not hesitate to reach out to me.

Best regards,

[Your Name]
[Your Position]
[Company Name]

Yes, this is a serious issue and against office decorum. Someone senior to him must counsel him and advise him to refrain from this habit.

I think it's the person who needs to discipline himself. It is a real eyesore and really sad to see people behave in this manner.

---

Here is the corrected text with proper spelling, grammar, and paragraph formatting.

Just place a notice mail to all employees:

"Hello team,

It has come to our attention that bla-bla has been observed. Please address this issue with a 50% grace mark.

Thank you."

Please let me know if you need any further assistance.

I do agree with Ygeeta, but in my opinion, this is not a big issue because when you implement this situation on yourself, then you come to know exactly what is going on. My point is:

As per the company's working culture, the employees need to sit in front of a PC/Laptop for so long. If he/she finds comfort elsewhere, then they should be allowed to take a break. This is a common human psychology.

My second point is, if you observe a person while they are alone in certain places, ultimately you will know if they will behave the same way in front of others or not. Otherwise, circulate a notice among all, especially directed towards that employee.

Regards, RAKHI

Hi,

You don't put your foot in your mouth by disciplining him. In my previous organization, during conference calls with the chairman and the senior managers, the senior person would put the phone on mute and talk nonsense or tease in a playful manner and crack silly jokes. It is because of these thoughtless actions that the industry and everything else are taking a downturn. All employees, regardless of their designations, should behave in a manner that is respectful. Just keep doing your job. Don't worry about insincere individuals; they will always be there.

Take care,
Arokian

I think before you conclude indiscipline, you need to inquire about his behavior. Whether he has some physical problem or a psychic problem, or if the person is arrogant? If you find him arrogant, you may take disciplinary action after due warnings. But if you find a physical or psychic problem, you should draw the attention of the management, and all staff members should try to help him come out of his problem. Remember, laws and rules are dead; hence, only intellect is successful. Therefore, use your intellect more than laws to maintain harmony in the company.

Take a printout saying, "Keeping your foot on the table is bad manners" or "Placing your foot on the table is like a kid on his first day of school," and stick it on the table where he places his foot. See if it makes a difference for him. If not, then try to play some school tricks. Some people never change for good; you have to get it done from them for good.

Dear HR,

When interacting with someone in the office, address office etiquette indirectly when they are around you. Monitor their improvement in this area, especially with individuals who may require guidance. If necessary, consider displaying a poster illustrating inappropriate behavior, such as a man putting his legs on the table, along with the consequences of such actions.

Thank you.

The employee is alone, and he is senior; he must be a responsible person in the organization. Do not tell him directly; ask him indirectly for suggestions with reference to another employee. Tell him whatever you would like to say and ask for his suggestions on how to deal with the situation. He will automatically understand that you are indicating indirectly. Please do try it.

I totally agree with Geeta. I think we should emphasize on sharing this with employee concern rather than taking it easy, "not an issue." This shows our (HR) approach towards maintaining discipline and culture in the organization.

Regards,
R K Pandey

Foot on the "MEETING ROOM" table:

The Best Solution is: Make a Notice from the Management duly signed by the Managing Director or Executive Director:

PROVISION OF MEETING ROOM FOR COMPANY MEETINGS:

'This is to inform all concerned that the MEETING ROOM is for the exclusive use for the purpose of conducting meetings, seminars, and conferences only.

Accordingly, the Meeting room will be available for the exclusive use of the said above only for the exact duration, for conducting meetings, etc., which should be preplanned and informed to the secretary who has been entrusted with the assignment directly reporting and taking approval from the Managing Director/CEO.

The meeting room will be 100% maintained by the management, by providing writing pads, pencils, and pens, drinking water. This will enable the attendees to concentrate on the meeting with excellent results.

Therefore, any proposed meeting room use should be communicated to the secretary in writing by the concerned department head in the format available with the secretary.

The secretary will keep the key of the meeting room and will take orders only from the Managing Director for the discharge of his duties.

Therefore, the secretary will receive requests and schedule the meeting room availability as per the demand and supply basis and maintain the schedule on a day-to-day basis.

Attendees for the meeting will enter the Meeting Room at the appointed time, and once the meeting is over, the meeting will be locked immediately.

No one should remain in the meeting room for their personal work, or once the concerned meeting has come to an end.

Therefore, kindly arrange to cooperate in the matter.

Any suggestions are welcome and should be addressed to the Managing Director for decision.

Looking forward to a cordial relationship for the best use of the Meeting Room.

With Regards,

For XYZ Co. Ltd.

MD/CEO

Once this is done, whoever misuses will be totally eliminated from the meeting room, leaving aside where he keeps his legs later on.

Dear HR,

I have gone through the query and the various responses you have received. Well, first, you need to determine whether this is a problem or issue. If you are convinced it is, then resolve it. As mentioned by you, it has been observed when he/she is alone. How? Is there any CCTV? If yes, then please mention boldly, "You are under surveillance."

If you have happened to enter the room when the employee is alone and have found him/her doing so, then what was the reaction? Did the employee remove the foot from the table or continue? If he did not, tell him/her immediately, "Boss, this is the office." If he removed it after you arrived, just pass a comment, "Sorry, I thought you were resting." Some witty yet apt comments should solve the problem.

Roopradhika

May be your senior is not doing yoga.
Maybe he is doing something else, like raising both his legs up.
You need to ask him what he was doing.
Bye

Dear Team,

It is not a big issue. Please circulate a drawing or pictures to everyone and explain how you rate a person who keeps his or her legs on the table or chairs and what the effects are if we put our legs on our working table. I have enclosed some pictures for reference.

Best Regards,
Sajid Ansari
Delhi

Dear [Recipient],

This is not a big issue. Could you please circulate a note about gathering opinions from various individuals regarding placing feet on tables and include some related pictures as well? Those who engage in such behavior will better understand the expectations set by HR and are unlikely to repeat these habits.

I have enclosed some pictures for your reference.

Best Regards,
Sajid Ansari - Delhi

It all depends on your company's corporate culture. Find out from seniors or your boss.

At times, a senior employee does not care for etiquettes, especially when alone, and no one dares to confront because of the value he or she delivers in other aspects of business. So the best thing is to check with concerned seniors. Sometimes rules are to be relaxed for star performers (like me... hehe).

Hi,

This kind of problem prevails in my company, especially with girls. They don't have any manners, and even during lunchtime, they put both their legs crossed on the chair and sit, as if they are sitting on the floor. Many times as an HR person, I feel awkward seeing this, as if they are at home. I have verbally told them many times, but when nobody is watching, they continue the same behavior.

As I don't want to get irritated, I stay calm when I notice it. I think there is nothing specific we can do about it.

Regards

In my opinion, escalate this to the upper management if other options provided above don't help!!

Regards,

I do not think that placing your legs on the table while alone in the conference room is that serious of an issue when viewed in isolation. It can become a serious issue if the employee also demonstrates casual or undisciplined behavior in other areas. In such cases, issuing a circular that outlines guidelines for conduct in such settings may be necessary. If this approach does not yield results, indirectly addressing the matter in an open forum could be considered. If this step is also ineffective, confronting the employee directly and communicating that such conduct is not acceptable is essential. Should direct communication fail, it may be necessary to escalate the issue officially to management. It is important that any escalation of the situation is done gradually.

Thanks.

Hi,

Tell him that his shoes are very good. Tell others that you saw his shoes being displayed on the conference table and they are good.

Take care,
Tunar

Good day! All great comments. In a private discussion, just inform the employee of the importance of the professional image required at all meetings. Being a senior employee, he is the company's example of "how one should display themselves" at such events. If you have a policy on how to conduct oneself during an employee meeting, give him a copy and review it with him. Be direct, concise, professional, and friendly. If by chance he doesn't comply, begin working through a progressive series of disciplinary actions. Not listening to you will show a lack of respect for your authority, and the rest of your staff will see this. THEN your problems will begin. Be well and take care.

Dr. Marc
PS 63:7

Hello,

Actually, I think it's a matter of concern: as we follow what we see, so this habit might creep into others as well. Whether you are alone or in a meeting, one should never forget the basic etiquette. So, I would suggest you take measures that are not forceful but noticeable, as Neha said. Circulating emails, conducting CODs, and putting up some good posters with positive energy generating messages will be a great help. Take care.

Dear all,

Please be informed that a circular has been prepared regarding the importance of maintaining discipline and decorum in the office.

Your cooperation in upholding these standards is greatly appreciated for a harmonious work environment.

Regards,
Manju

Hi HR,

I think if he is senior to you, don't tell him directly as he might get offended and could also create some problems for you. Seniors typically do not prefer to be guided by juniors. Please ask another senior, with whom you have a good rapport, to instruct this person. You can mention that you have heard from one of the employees that there have been some behavioral issues in the office. I am certain this approach will lead to a positive change in his behavior.

Thank you.

Ask that employee to conduct the meeting while you observe from the back and assign them the responsibility of maintaining discipline in the meeting hall for one month.

Dear friend,

Considering that you do not have much experience of the wonderland of Indian Corporates, I have the following opinion about the matter at hand:

Case - 1: How do you know if he is doing it when he is alone?

Do you spy on him?

Case - 2: Is he doing it in your presence?

In the first case, let the senior old gentleman take his rest. He may have varicose veins, for all you know, and his doctor may have recommended that he elevate his feet. In that case, it is considerate of him to do it when nobody is around.

Moral: Be sensitive to the specific health needs of employees.

If you are spying on him, you are displaying the typical HR mentality of playing Big Brother and not allowing the employee to work in peace. Please set aside your ego and allow others to have a relaxing time too.

In the second case, if he is doing it in your presence, then any of the following may be the reason:

- He is too senior to even care about you.
- He is trying to show you your place.
- He has a very good opinion about you.
- He is just trying to drive you crazy.

Moral: Forget all your HR policies and workplace discipline; just don't interfere with the senior person until you have found another job for yourself.

I hope your dilemmas, doubts, queries, etc. have been satisfactorily addressed.

Regards.

Hi,

The idea of sending out an office etiquette email is a good one. You could even put up some pictures in the conference room of the correct ways of sitting in a chair. I am sure you can find some great pictures showing the back problems from incorrect postures. Stress "NO FEET ON THE TABLE."

On a lighter note, gift the man a footstool for his next birthday or something. I am sure he will get the message!

Thought of ignoring this post as an irrelevant issue but the volume of responses for some action is prompting this response. Please do not take offense because none is meant - the intent is only to help us think.

A lot of people seem to have an understanding of HR as the Headmaster of a school - talking about discipline and seniors and juniors, etc. Is this THE most important HR function?

Many experienced people have posted their learnings on various topics which are very useful for our career growth. However, topics like the present one are the ones that get the most responses. Isn't it time we question how we are spending our time? Is this the most challenging question that is facing HR at this moment?

On a lighter note, maybe we all have a lot more time on our hands now that hiring has come to a standstill. :-)

Hi Vijay,

I have also noticed this trend and was thinking just as you have written, and also looking at the posts, one can easily make out we are really not busy... and all of us really enjoy responding to this kind of stuff. So is it our fault to accept that we are out of assignments/tasks? Or can anyone share how they are making use of their (work) time? I have started very recently contributing on this site, though I have been a very old member here. So this site is one of the ways to spend my work-free time reading/posting, etc...

Thanks, Geeta

Hi HR,

Don't take it in a serious manner. Wait for the right time to reprimand him, but until then, refrain from taking any action as you have already mentioned that he is not heeding any warnings.

I agree with all of you guys. Sending out a general email is good, but its effectiveness will depend on who he is. If he is not someone high up, you might as well just walk up to him and tell him that what he is doing is not nice.

One thing you could do, no matter who he is, is to walk up to him or talk with someone while he is around (make sure he hears). Start scolding, saying that some idiot has been putting his leg on the board table. Say you found a mark or some shoe polish on it or something. Just scold and pretend not to know who is doing it. I think that will be very effective.

And, hrqq, if you saw it, then others may have seen it too... simple as that. And remember that others may follow in his footsteps too. I would say fix this problem before it becomes a company-wide habit. Try it out.

Actually, I faced the same problem when I was new to my company. He has 11 years of experience (6 years in the US) as a Project Manager.

On the first day, I saw him talking to his friend over the phone and he placed his legs on the conference table. One week later, we had an official meeting, and in the middle of the meeting, he placed his legs on the chair next to him. It was very odd. I couldn't bear it, so after the meeting, I asked him to stay back. Politely, I told him that it was an official meeting. Before I could complete my sentence, he quickly responded, "So what?????"

He said he didn't place his legs on the table directly in front of anyone's face and that's just how he is. He mentioned that no one had questioned him about it before. He then made a comparison between Indian and US norms regarding such behavior. I remained silent and then mimicked his actions. I could see the change in his expression. He paused for a moment, and I intervened.

I expressed to him that I could understand how he felt when I placed my legs on the other chair, as that's how we felt. I pointed out that he had placed his feet on the chair while wearing shoes, leaving marks on it, making it unsuitable for others to sit. I emphasized the importance of setting a positive example as a project manager. While it may not be an issue in the US, it is in India. I highlighted the potential repercussions of such behavior within the team and brought the matter to the attention of our HR Manager and CEO. They handled the situation diplomatically, explaining the dos and don'ts to him.

Though it may not seem serious now, such behavior could escalate if not addressed promptly. It is crucial to find a resolution early based on the individual's attitude to prevent future issues and maintain a professional environment.

I'm really very sorry, ma'am, and I apologize for my reply if it has hurt you.

Ma'am,

One thing I would like to tell you is that we, as Bharatiyas, are taught many lessons in humanity since childhood. Do we follow all the rules? No. And ma'am, I tell you one thing regarding mannerisms; we were the best in the world. We are the best in the world. We will be the best in the world, but the quantity decreases. Now, if you want to accept it as a fact, it is true that we have not remained Bharatiya but have become Indian, so-called modern. Accept good things from all over the world but don't cut your roots.

Again, sorry if it hurts you. Sorry...

Hi Employees behave peculiarly with respect to etiquette/decorum, which only reflects their individual taste and upbringing. It is definitely an issue for a global company. Also, it may not be an issue. For example, you see Bhrugisha feels it is not a big issue, and I will sneer at a person doing so in a public place (except your own house; any other place is a public place). So take into account your office culture, then you can assess yourself if it is an issue or not. We as Indians are not taught from childhood about dining etiquette, toilet training, or many day-to-day life activities. Let us accept it as a fact. If you are working in a global company, it is more of an issue than in a traditional Indian company. You may definitely send a general mail with a subject: Office decorum, but it will be better if you can go, sit with the person, and amicably point out that it is not expected of the employees. Many times people just never realize unless and until someone tells. Good luck, Geeta

Dear Ma'am,

It is not up for debate that we do not boast about our culture, but every country has its differences in culture. You have seen what they do not see deeply what we do. We are accustomed to praying before having food. We offer a small portion of food to God before meals. I apologize to you once again; it is a matter of people's perception of what they want to see. Now, it is pointless for you to comment on where we were in the past in comparison to your so-called developed nation.

Ma'am, there are many things I can show that indicate cultural differences, but good individuals exist both there and here. If you feel the same way about sitting on the ground to eat, I have nothing more to say. Now, tell me about your developed countries, for example. In India, we always face the issue of casteism, but what about racism in your so-called developed and educated countries? A recent example is the racism incident involving Shilpa Shetty in Australia and Canada.

Dear Ma'am, problems exist everywhere, but try to be empathetic. One thing, Ma'am, I believe you have not met a real Bharatiya yet but have only encountered Indians. I believe that if you meet a real Bharatiya, you will be impressed. They are rare in number, but if you cannot find them, meet me, and I will show you what kind of real Bharatiya I am. I firmly believe I can change your perception. You may also say the same, but I am speaking as a real Bharatiya. We, real Bharatiyas, have the power to touch anyone's heart.

Always smile.

Dear Ma'am,

It is not a debate; we don't boast about our culture, but every country has differences in its culture. You have seen what they do not see deeply what we do. We used to pray before having food. We offer a little part of food to God before meals. I should apologize to you again; it is people's perception of what they want to see. Now it is useless for you to say where we were in the past in comparison to your so-called developed nation. Ma'am, there are many things that I can show that reflect cultural differences; however, good people exist both there and here. If you feel the same way about having food while sitting on the ground, I have nothing more to say. Now, tell me about your developed countries, e.g., in India, we always face the problem of casteism, but what about racism in your so-called developed and educated countries? A recent example is the racism attack in Australia, Canada involving Shilpa Shetty.

Dear Ma'am, problems exist everywhere, but try to touch your heart. One thing, Ma'am, I believe you haven't met a real Bharatiya yet, but you have only met Indians. I believe if you meet a real Bharatiya, you will be amazed. Though they are rare in quantity, if you can't find them, meet me, and I will show you the kind of real Bharatiya. I firmly believe in myself that I can change your perception. You may also say the same, but I am talking about real Bharatiyas. We, real Bharatiyas, have the power to touch anyone's heart. Always smile.

I am not in the habit of getting into debates, especially when people are operating at different levels. Thank you; you have won my heart, and your Bharatiya has also won my heart. For your information, I am truly impressed. Now, keep smiling. 😊

Hi, this is unacceptable. The office calls for decorum. No matter what position the individual holds, they should maintain decency and dignity in the workplace.

Ramesh

Dear ma'am, I couldn't understand the meaning of your first line ("I am not in the habit of getting into debates especially when people are going at 2 different levels..."). But in reality, if I truly touch your heart and win, then okay; otherwise, I should be ashamed if I couldn't do that.

I just saw this thread today. As a Bharatiya (or Indian) living abroad for over 42 years, and one that was born in "British India" and had heard stories about their behaviour, let me say a few words. Placing feet on the table is unhygienic, whether done at home or at work.

Some people in the UK also do that; some also rest their soles on the wall when they stand talking, staining the wall. However, these practices are looked upon as uncultured. I remember an episode that my father narrated when we were kids. A British manager was in the habit of placing his feet on the table and talk to others (especially his subordinates). Once, he visited his subordinate's office. Immediately, the subordinate lifted his feet and put them on the table to continue the conversation. The manager asked him why he did that. To which the subordinate replied, "That's what you do when talking to others, and I thought that's the superior culture and worth emulating." The manager learned a lesson and stopped doing that in the future.

Have a nice day.

Simhan

A retired academic in the UK

OMG, what a huge response to this thread. :-) Well, forget about being Indian or Western; everyone knows how to behave when they are being monitored. Some people can manage these kinds of gestures, but not many. Imagine - he uses the same shoes in the restroom, and the same thing he places on the table where we put our hands, and finally, we rest our chin on our hand. (Okay, I know I exaggerate - now getting back to the solution.)

As a part of training, include body language/appropriate gestures training in your calendar too. Highlight these issues there. I am not saying that training would definitely bring a change, but do let the people know they are being observed for the effectiveness of the training. It's more about imparting the culture in a manner that no one feels offended about it.

Awesome!
I am grateful to all those who took their precious time out to view and reply to this thread. Though this sounded like a meager issue to some, everyone has put in their valuable thoughts in this discussion, and I thank everyone for that.

Well, I am not an HR executive, but I raised this question out of my own curiosity for the occasion and am glad to see so many different opinions on a single topic. Apart from all the company rules for employee behavior and cultural differences, the last post about the hygiene factor really tops the list of good reasons to not repeat the action.

Nice day to all - and no foot on the table!

Dear HRQQ, it seems to be YOU.... keeping legs on the office table is no longer an offense until your boss sees it. Go ahead, keep your legs wherever you need.

I think you are always dealing with some of your office problems. If you are not facing any issues or are free from problems, then your interest may lie in creating problems for others. Be open to addressing problems. Take it easy if you feel criticized.

Totally disintegrate the meeting room from your regular office. Make the meeting rooms into small cubicle meeting rooms of various capacities and include a secretary and an office boy. If anyone needs to use the meeting room, it should be booked or reserved for a certain duration. Once the meeting is over, everyone should leave the room, and it should be locked. The meeting partitions can be easily removed for an Annual General Meeting (AGM) or for a larger capacity meeting and then put back in place as before.

Each office staff member will work from their own office or cubicle. When a meeting needs to be conducted with clients, they can use the meeting room by prior booking and based on time availability. This approach will resolve the issue, as what individuals do in their own cubicles or rooms is rarely a concern as long as they complete their assigned work and show results.