Why Are Employee ID Cards Important and Can We Make Wearing Them Mandatory?

Hi all Seniors!

I have a query here. I hope any of the seniors would kindly clarify my below query.

"We had recently supplied the ID cards for our employees. The employees attended the office wearing ID cards hardly for a few days! No employee showed interest in wearing the ID cards, and now they have completely stopped using the ID cards that were supplied to them.

So, I want to circulate a Memo to all employees informing that wearing of ID cards is mandatory, and every employee shall attend the office wearing the ID Card.

My question is....

1) Can I advise our employees that wearing ID cards is really compulsory and that it has been made mandatory?

2) What is the exact PURPOSE & SIGNIFICANCE of providing ID Cards to the employees?"

Senior HR Peers, kindly clarify me at the earliest since I have to circulate the memo very soon.

Thanks & best Regards

Six views and not a single reply!!! Seniors, kindly do reply to me, as your valuable response would surely help prompt the appropriate course of action.

Regards,
Ambersaleem

Dear Ambersalem,

Hi...

The following are the importance and significance of ID cards:

1. ID cards are normally worn as an identification mark indicating that you are an employee of this company.
2. It also helps differentiate people as employees and visitors, keeping all unauthorized persons away from certain places/sections in the company.
3. It is also an important aspect of the security and integrity of the company.
4. If employees stay in the office until late night hours, the police may interrogate them on their way back home, where the ID card serves the purpose of showing that they were engaged in office work.
5. Employee ID cards are mostly useful for opening bank accounts, getting a mobile connection, etc., where the ID card holds significant power in marketing the organization.

Check out this link to solve all your queries on ID cards: https://www.citehr.com/130977-import...s-company.html

Hi,

I am just a beginner, but I hope I can make some guesses.

1. An ID card is the first essential token to show your society about the company and the employee.

2. In case of emergencies or if you feel unwell in deserted areas, people can immediately contact your well-wishers.

3. It serves as a document or proof with your photo identity, which may be used to verify aspects of a person.

4. An ID card serves as a way of differentiating and identifying people easily. For example, when the company is located in an IT park, the security guards need not take much time to allow us inside the campus.

Thank you.

I think the main role of an ID card is for identification. It's mainly for security purposes, also for entry into premises, check-in, check-out timing registration. Sometimes concessions are offered by employers too. I am new, forgive me for such little info.

Here comes the culture, and required culture cannot be made overnight. As generally perceived, THIS IS NOT AN IMPORTANT ISSUE, but it is one of the yardsticks to measure MORALE & MOTIVATION. Workmen are more likely to forget carrying the ID cards compared with executives (Nature of job / style of leaving, etc.). But they should not be punished for not carrying (even a Memo). Try educating.

The workforce is a MIX (Not alike, and India is a diversified country).

Cheers,
NASEER

Dear,

An ID card is nothing but a passport to enter an organization. The main purpose is the security aspect of the company. Without an ID, nobody should be allowed inside the company. Employee loyalty and integrity also count in wearing an ID badge. Initially, employees in my company were reluctant to wear ID badges. We issued 2-3 circulars asking them to wear them. After waiting for a few days with no expected positive response, we instructed the security officer not to allow any employee, regardless of their level or category. Slowly, things started improving. We put up a board at the punch clock which serves as a reminder, "DO YOU HAVE AN ID CARD?"

All this takes time, but surely, a tough, fair, and firm policy will work wonders.

Hope you could gain something from my own experience.

B. Dakshina Murty
Manager - HR

Why don't you try linking the ID card with the attendance system? Introduce it as an "Access Card" to them. Get the attendance software installed at the entry itself and link it to the daily attendance record. I am sure this would solve most of your problems.

As you mentioned that the employees are not using their ID cards, I believe you should counsel them as a friend. Please don't order them; instead, explain the reasons why the company provides IDs to employees. Also, have you been using your ID card daily?

Sheela :icon1:

Dear Amber,

Most of our friends have given very valuable suggestions/inputs. First of all, the employees should feel proud of wearing the ID card of the company from which they are getting their bread and butter. As one of our friends mentioned, you should have a barcoding system on the back of the ID cards, which will serve as an attendance swiping card or a door lock decoder to enter their section, for entry at security, entry into company-provided transport, identification or swiping at the canteen to get their lunch, breakfast, or dinner, or at vending machines so that people will carry.

I believe that not all your line managers or senior management are interested in wearing the ID cards; if they were interested, it would have been regularized by now. Focus on the Heads of Departments (HODs), and then things will move in the right direction.

Regards,
Kameswarao

The correct text with spelling, grammar, and formatting corrections:

Use of ID cards increases a company's value as well. I can say it's a value addition on the part of the company. It indirectly promotes the company's publicity.

The information tells us about the company standards, systems, discipline, and attitude. It is good for company security, which restricts unauthorized entry.

Our company has thousands of employees all over India. All our top-level staff members wear ties. We have a dress code for middle and lower-level staff, and miniskirts and objectionable dresses are restricted.

Best Regards,

Sajid Ansari
Delhi

I would go with Arundhati. I had the same problem, and now I linked everything with this card. We have an in-house developed ERP system. If anybody would like to get anything from stores (office stationary, personal protective equipment, etc.), they have to show this card to a device where the digital signature is stored. They do not have to sign a goods receipt note. Whenever an employee is assigned a job, this is linked with the job number, attendance, overtime, and everything. This is going to work.

Shankar

Dear Amber,

Wearing a company ID card is important for the employees. It is the identity that you provide your employees to distinguish them from visitors. You can make certain adjustments such as making employee attendance mandatory when they wear ID cards, which contain the personal information of the employee. You can immediately contact their next of kin in case of an emergency without wasting time searching in the database.

In my organization, I have made it mandatory for employees to wear their ID cards during work hours. If someone is not complying, you can issue a warning and, if necessary, impose fines. However, after circulating the policy a few times, employees will get used to it, as I did in my organization.

Please let me know if you have any questions or need further clarification.

Best regards

I agree with the idea of merging the identity card and attendance card. It has worked out well in our organization.

Now, many types of ID cum Attendance cards are available in the market - most are thin type cards that are easy to carry and serve their purpose well.

Hi guys,

Some of the comments are good and very realistic. I just want to say that at the place where I work, we have been using a time attendance or automated attendance system for the last 9+ years. We all receive our payslips from this system. When we come to work or leave, we punch in our card (proximity). Therefore, even if we are late, it is automatically recorded at the time of punching in, or when we leave early. Additionally, if we do not punch in, we are marked as absent. Our payslips are generated accordingly for all employees, from top to bottom, using one system, and this process must be initiated with an official memo.

The key point is that if you receive a paycheck that is less than what you are supposed to get, it prompts you to take the necessary actions, and everything falls into place. I recommend trying it; it has worked for us for over 9 years.

Once again, we have been using this system for over 9 years.

Regards,
William
System Admin IT and Compliance
Sepal Group
Dhaka, Bangladesh.

In this regard, my view is - Please create a code of conduct in which you can include that wearing an ID card is compulsory on the office premises. I personally believe that an ID card is essential in an organization.

Hi,

The use of ID cards in an organization shows that it is a modern organization. Employees should be made aware of the importance. If employees are still not complying with the rule, simply deduct some amount from their salary. Everything will fall into place.

This is what one organization did in Hyderabad, and now every member wears an ID card.

Cheers,
Venkat.

Issuance of ID Card is mandatory under The Gujarat Factories Rules para/Form 110. The advantages of an ID card are enumerated below:

1. It gives individual identity.
2. It is useful in case of emergencies, such as accidents.
3. It contains the blood group of the individual holder, which is useful for the accident victim, the person providing assistance, and the general public if they need to extend help.
4. ID cards help regulate discipline in the organization.
5. It gives a feeling of belonging to a particular group.
6. It makes it easier for guests or strangers in your organization to address you appropriately.
7. It includes your contact number and address.
8. Usage of a LAN card for instant visibility of the ID card on the chest or as required.
9. If it is an ID cum Attendance Card, it would make it easier for security and cafeteria staff to allow entry without any hassles.

And many more...

Regards,
V K Sharma
Tarapur