We have discussed many times about this subject, anyhow please find below;
HERE ARE SOME USEFUL GUIDELINES TO SET UP HR DEPARTMENT.
STAGE 1
Review the current practices/policies [ if any]
Audit all hr activities that are performed [ even the crude format]
HERE ARE THE CORE HR KRAs [ key result areas]
KRA 1 : Recruitment/Selection
KRA 2 : Workforce Planning and Diversity
KRA 3 : Performance Management
KRA 4 : Reward Management
KRA 5 : Workplace Management and Relations
KRA 6 : A Safe and Healthy Workplace
KRA 7 : Building Capabilities and Organisational Learning
KRA 8 : Effective HR Management Systems, Support and Monitoring
STAGE 2
· Understand the organization
· Understand the organization structure
· Understand the organization systems
· Understand the organization politics/influential people
· Understand the organization/individual roles
· Understand the organization/positions
· Understand the individual job descriptions
· Understand the job/ job specifications etc…
STAGE 3
· Discuss the values/beliefs with senior management/CEO and the need for HR department.
· Discuss the expectations from HR department -short/medium/long term.
· Discuss with CEO, the organization's corporate objectives/strategies and how HR can contribute to the corporate objectives.
· Discuss / seek consensus on organization structure / management process.
· Discuss the current organization culture with senior management.
· Discuss with CEO/senior management the core activities/competences and business drivers of the organization.
TO GET A GOOD START AND HOLD YOUR CREDIBILITY, YOU NEED THESE INFORMATIONS TO START YOUR WORK ON HR DEPT.
GET A COPY OF CORPORATE PLAN, WHICH OUTLINES THE COMPANY'S
· VISION
· MISSION
· CORPORATE OBJECTIVES
· CORPORATE STRATEGIES
etc…
HR dept. is a support unit and hence must work closely with other depts.
STAGE 4
Even though there is currently no HR department, there are a number of HR activities are being carried out now.
YOU HAVE TO KNOW WHAT THEY ARE / HOW IT IS BEING CARRIED OUT / BY WHOM.
TO COLLECT AND CONSOLIDATE THESE, YOU NEED TO A QUICK HR AUDIT OF THE PRESENT SITUATION.
AFTER you gather all the informations and summarized, you should sit down with your boss [ CEO] and discuss and prioritize the items, as follows
· URGENT / IMPORTANT
· URGENT/ NOT IMPORTANT
· NOT URGENT/ IMPORTANT
· NOT URGENT / NOT IMPORTANT , BUT NEEDED DOWN THE LINE.
STAGE 5
Please REVIEW the HR MANUAL , as listed below.
Pick points out of it , as per your need, based on your discussion / audit results.
You may want to start up with
· HR department OBJECTIVES.
· HR DEPARTMENT STRATEGIES
· Draft on Recruitment / Selection Procedure /PROCESS
· Draft on organization / structure
· Draft on jobs' analyses/ job descriptions/ job specifications/competences
· Draft on payroll / compensation / administration
· Appointment /confirmation / Termination / resignation /PROCEDURES/PROCESS
· Induction program
· Orientation program
· Employee communications
· Training & development of the employees
· Performance Appraisals / management
Once you have the preliminary draft ready, you can start with your EMPLOYEE HANDBOOK[LIST PROVIDED BELOW]
STAGE 6
REVIEW THE HRM PROCESSES, MAKE A NOTE OF WHAT YOU THINK ARE IMPORTANT FOR THE COMPANY AND THE PRIORITY ONES.
HRM PROCESSES
· HR AUDITING
· HR BUDGETING
· Strategic HRM Planning
· HR Strategies and Policies.
· HR and change management.
· Competency-based HR
· Knowledge management
JOB DEVELOPMENT
· Job analysis
· Job Role
· Job Description.
· Job specifications
· Job enrichment
· Job rotation
RECRUITMENT/SELECTION
· Recruitment
· Selection
· Induction
· Orientation
ORGANIZATIONAL BEHAVIOR PROGRAMS
· Employee engagement
· Motivation
· Organization culture
· Organization development
ORGANIZATION
· Org. designing
· Org. structuring
· Org. development
· Job / role structuring
HUMAN RESOURCING
· HR planning
· Manpower planning
· Succession planning
· Talent management
PERFORMANCE MANAGEMENT
· Performance appraisals
· Performance managing the processes.
HR DEVELOPMENT
· Org. learning
· Training
· Education
· Development
· Training evaluation
· E-learning
· Management development
· Career planning /development.
REWARD MANAGEMENT
· Job evaluation
· Managing reward process
· Administration of rewards
· Benefits
EMPLOYEE RELATIONS
· Organization communications
· Employee communications.
· Staff amenities
HEALTH AND SAFETY.
· OHS
HUMAN RESOURCE INFORMATION SYSTEM.
STAGE 7
REVIEW THE HRM SYSTEMS , MAKE A NOTE OF WHAT YOU THINK ARE IMPORTANT FOR THE COMPANY AND THE PRIORITY ONES.
HR SYSTEMS
· HR strategic planning system
· Human resource planning system
· Manpower planning system
· Job profiling system
· Recruitment &selection system
· Performance appraisal system
· Performance management system
· People development systems
· Career planning and development system
· Succession planning system
· Job enrichment system
· Compensation planning and packaging system
THIS is just a common list.
AFTER STAGE 1,2,3,4,5,6,7 MAKE A REPORT
· What is the current situation
· What kind of HR DEPARTMENT is required.
· What you think are your priorities
· What is your action plan
· What is time schedule.
Thanks