What Exactly Is the Employee Separation Process? Seeking Clarity from Fellow HR Professionals

Hi friends,

This is Shilpa working as an HR executive in Bangalore. I would like to clarify some of my doubts in the HR field. My query is, what is meant by the Employee Separation Process?

Process that takes care of employee leaving an organization. It incldues resignation, termination, and retirement policies. Separation can be volumtary or involuntary.

All of these three lead to employee separating the organization... Each of this is a process in its own capacity. Normally employee separation is taken as resignation alone, which i not the complete ppictuer. So if someone has to define the Employee Separation Process, one has to define three process in it.

Also refer

Separation Process

AN EXAMPLE:

Employee Initiated Separation Process:

· Employee submits resignation letter to the manager.

· Manager discusses with employee for possible retention and if successful, the resignation letter will be withdrawn by the employee. Manager may take help from next level manager and HR for this purpose.

· If retention effort is not successful, manager accepts the resignation letter and forwards the same to HR indicating the date of release. At times the date may get decided subsequently.

· HR informs payroll / Finance / Resource Deployment (at times even Admin and IS) for necessary actions like check on employee dues, with hold deployment actions etc.

· HR initiates Exit Interview process with the employee and completed Exit Interview Form is sent to the Manager / SBU Head for review and return.

· On the last day employee completes the relieving process by getting clearances from various functions.

· Once the relieving process is completed and if there are no dues from the employee, HR issues the relieving and experience letter. If there are dues from the employee, these letters are issued only after employee clears all dues.

Exceptions handling:

If the employee sends resignation over email and does not complete the relieving process, HR gets the process completed and closes the matter suitably.

If the employee abandons duties, then HR handles the same suitably.

If the employee does not settle the dues despite follow up, legal action is resorted to.


ALL SAID AND DONE, AN EXCELLENT LINK IS GIVEN BELOW:

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Hope this helps.

Cheers