Crafting an HR Department Policy: What Essentials Should I Include?

Hi Friends,

I need to prepare a policy for the HR department or, we can say, a departmental policy. Please help me in this regard. I have no clue what all things I should cover in this departmental policy. Please help.

Regards,
Durga

I can help you with this, but which company do you work for? I have experience in framing policies for startup companies.

Thank you.

Hi Heyman,

Thank you, friend. I am working in an IT company. We specialize in IT managed services and assist clients with their IT infrastructure management. I have been tasked with creating departmental policies for various departments such as sales, pre-sales, HR, etc. I am unsure how to approach developing policies for departments other than HR, so please assist me in formulating the HR department's policy.

Regards,
Durga

Dear Durga,

HR policy is very vital for any organization. It brings transparency and clarity to HODs as well as to staff, helping HR to implement the policy. Basically, you must cover all the functions of HR relevant to the organization such as:

- Manpower planning
- Recruitment
- Induction
- Job description
- Performance Management (KRA based)
- Increment
- Salary
- Promotion
- Transfer
- Training
- Career development
- Resignation / Termination
- Disciplinary procedure

In my opinion, it can be written as a set of policies, but I prefer you can make it as SOP (standard operating procedure) or QP (Quality procedure) as required in ISO standards. I hope you will understand and take it further. Please revert for any assistance.

Regards,
Bhavan

Hi Rizwan,

Thank you for your message. I'm glad you found the pointers helpful for creating an HR policy for your start-up company. If you need more detailed information, please let me know, and I will be happy to provide further assistance.

Kind regards,
Bhavan

1. Disciplinary Policy
2. Rewards and Recognition Policy
3. Employee Canteen and Transportation Subsidy Policy
4. Overtime Policy
5. HR Manual Policy
6. Employee Provident Fund Policy
7. Employee Gratuity Policy
8. Non-Employees Insurance Coverage Policy
9. Travel Policy – International
10. Employee Loans/Advances Policy

Please let me know if you need any further assistance with these policies.

Hello friends,

Please, can anyone explain what personnel policies are and what the tests of sound policies in an organization are? :confused:

Regards,

shaktiraj:icon1:

Hi friends,

Thank you for the efforts you made. I am in need of a policy specifically for the HR department applicable to HR employees. The policies you have provided are applicable to all employees of the organization. I am looking for a departmental policy that is tailored to HRs. Please assist me with this request, providing guidelines to execute HR jobs efficiently and effectively.

Regards,
Durga

Dear Durga,

I have not come across a separate departmental policy for the HR department. The implementation of HR policies is the responsibility of the HR department, and hence these policies can be considered policies for the HR department. I request seniors to shed some light on this matter.

Regards, Bhavan

Hello Durga,

I am working with a manufacturing company, and we have included the following heads in our HR policy manual. Please have a look at it; maybe you can get some help from here.

HR Policies:

1) Designations
2) Perks charts
3) Allowances
a. Education
b. Conveyance
c. Uniforms
d. Housing
4) Perquisites
a. Furniture Loan
b. Vehicle Loan
c. Marriage gifts and Loan
5) Reimbursements
a. Medical
b. LTA
c. Electricity
6) Travel
a. Travelling Allowance
b. Transfer and joining expenses
c. Foreign travel allowance
7) Other Policies
a. Professional Membership
b. Telephone at residence
c. Mobile expenses
d. Leave Rules
e. Scholarships
f. Retirement
8) Retiral
a. Superannuation
b. Provident Fund
c. Gratuity
9) General Policies
a. Sexual harassment
b. Internal Recruitment
c. Re-employment of ex-employee

Thank you.

I am newly appointed as an HR Manager for a private university. I need to implement policies as this department is new for this institute. Can anybody help me out by providing clear guidelines on what policies or steps I need to take? They already have an Admin department that handles all processes of filing, etc. How can I demonstrate my efficiency in implementing some new strategies? They already have PF, gratuity, maternity leave, etc.

Thanks a lot.

Regards,
Sam

Hi,

Can anybody help me in making HR policies for a graphic designing company? Help me with the same. I don't have any idea how to make it...

Designing Your HR Processes

Designing your HR processes is the first step you need to take (given that you have a strategy, structure, job titles, and grading in place). Then you can go ahead and run a historical background check on the company history by meeting with other department heads and validating all that has been set by referring to your data.

Once the above data is gathered, validated, and analyzed, you will have a general idea of what the practice involves and what employee rights and obligations have been established over time. You can then start linking the above to your grading and differentiate between core and support areas in your business across all your policy chapters.

Hope the above helps you in your mission.

All the best,

Hamour