Planning an Overseas Work Trip: What Should Be on My Checklist for a Smooth Event?

Hi,

My organization is planning an abroad fun and business trip for our employees. I would like to know if anybody has a checklist for organizing such events or guidelines from your personal experience so that the event goes smoothly without any hiccups.

Kindly guide.

Regards,
Isha

Hi Isha,

This may not be a complete checklist, but some points could be of help:

- Interpreters
- Passports
- Visa
- Ticketing
- Accommodation
- Food habits
- Clothes
- Venues
- Meeting timings
- Cultural issues
- Gifts
- Introduction of new members
- Personal belongings - camera, etc.
- Does their software and hardware compatible with what you have and carrying?
- Is it formal, casual, or informal? Prepare accordingly.
- Embassy contact details
- Law and order situation of that part of the world
- Your confidential documents and their custody

Please let me know if you need further information or assistance.