How Do I Define and Code Positions in My Organization? Seeking Guidance!

Hi Amit Shah,

I need your help to define the positions within an organization and assign codes to each position. Could you please advise on how to proceed?

Your assistance is greatly appreciated.

Thank you.

Hi, Amit

Ok. But what is the organization into accordingly the designations can be selected and coded.

Chitra

Hello


Check for the Employee Grading and Employee Codes



EMPLOYEE GRADINGS IN ORGANIZAITON


S - Support
A - Assistant
E - Executive
JM - Junior Management
MM - Middle Management
SM - Senior Management
TP - Top Management

Mapping of Grades & Designation
Grade “S” – Support Grade
1. Office / House Keeping Boys
2. Office Assistants
3. Drivers
Grade “A” – Assistant Grade
1. Receptionist
2. Telephone Operators
3. Data Entry Operators
4. Assistants
5. Steno
6. Secretaries / Executive Secretaries
Grade “E” – Executive Grade
1. Executive Assistant
2. Information supervisors
3. Officers
4. Sr. Executive Assistants
5. Sr. Officers
6. Executives – HR, Accounts
7. Sales / Marketing Executives
8. Project Assistants
Grade “JM” – Junior Management
1. Assistant Manager
2. Deputy Manager
3. Branch Manager (…also can be in middle mgmt category)
Grade “MM” – Middle Management
1. Manager / Senior Manager
2. Management Representative
3. General Manager
4. Regional Manager
5. Assistant Vice President
6. Management Representatives
7. Asst. General Manager
8. General Manager
9. Regional Manager
10. Dy. General Manager
11. Sr. General Manager
Grade “SM” – Senior Management
1. Vice President
2. Senior Vice President
3. SBU Chief
4. Chief Financial Officer / Chief Executive Officer / Chief Technical Officer / Chief Operating Officer / President
5. Head of Operations / Regional Directors
Grade “TM” – Top Management 1. Executive Director 2. Director

Employee codes you can start with AB0001,AC0002 or AA0001 etc.,

regards
Tejesh.....

Dear Amit,

First, let's define the positions:

- VP
- GM
- DGM
- Sr. Mgr
- Mgr

Similarly, provide codes for these positions. Then, you can classify them department-wise. For example, VP as E5, GM as E4, DGM as E3, and so on. If it is within the Marketing department, you can define it as M E5.

Thanks & Regards,
A Renu

I think you got the explanation. You can classify the company codes into the divisions of the departments.

Regards,
Senthil

Dear Amit,

According to me, one can classify the codes as following:

UG - VP / President / CEO / MD
E0 - General Manager
E1 - Dy. General Manager / Asst. General Manager
E2 - Divisional Manager / Regional Manager
E3 - Manager / Dy. Manager
E4 - Asst. Manager
E5 - Executive
E6 - Software Developer / Software Engineer
E7 - Engineer

You can also use the above designations but you can start from Engineer being in E0 and the General Manager at E7 (depending on your requirement).

Regards,
Ankit
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