Struggling to Create an Effective Attendance and Late Coming Policy? Here's a Sample to Help You Out

Hi All:


i was searching for some Attendance and Late coming policy,which i could include in our company manual, but dint get anything revelant..so prepared something...


hope its useful for some else too...so sharing..


Here you go..



Attendance Policy
a.Regular attendance is essential to the Company's efficient operation and is a necessary condition of employment. When employees are absent, schedules and customer commitments fall behind, and other employees assume added workloads.
b.Employees are expected to report to work as scheduled and on time. If it is impossible to report for work as scheduled, employees must call their manager and HR department before their starting time.
c.Office Timing is 10:00 AM - 7:00 PM
d.Late coming is permitted till 10:30 AM, if employee is coming after 10:30 AM, then it would be considered as late arrival, and two late arrivals in a month will be considered as a one half day leave.
e.One late arrival a month is permitted, if employee is getting late for some genuine reason, as a warning/grace period. (Employee should inform HR department and his manager about the late arrival.)
f.Per half day ½ of leave, employee's one day half salary will be deducted.
g.Leaving Office before scheduled time needs permission from respective Manager.
h.Leaving Office before 6:00 PM, will be considered as Half day leave.
i.If employee is working extra hours, more than 8:00 PM, he needs to take permission from his manager.
j.Manager is responsible to answer, if his respective team member is working late beyond 8:00 PM.
k.It is expected from every employee, arrive office on time, complete their work and leave at scheduled time.

Thanks & Regards
Gladys

Hi Prosenjit,

I have joined as an HR in a private organization. Kindly let me know the process to be taken care of, as there is no HR process as of now.

Kindly help.

Regards,
Prosenjit

Hi Prosenjit,

First of all, prepare HR processes (e.g. recruitment, induction, new joinee formalities, training, appraisal, exit, employee motivation, attendance, salary)... and then prepare a checklist on how you will track whether the process is followed properly.

For example, I am providing you with a new joinee or induction checklist. I hope it helps you. So, go ahead with preparing processes for various HR functions (like recruitment, preparing JD's, recruitment reports) that you do in your company.

Best Regards,
Gladys

Hi Prosenjit,

Also, check this https://www.citehr.com/128700-hr-tasks-list.html. This link can help you formalize HR tasks list.

Hi Prosenjit:

Also, check this [HR Tasks List](https://www.citehr.com/128700-hr-tasks-list.html). This link can help you to formalize HR tasks list at [Attendance Late Coming Policy](https://www.citehr.com/108347-attendance-late-coming-policy.html#top).

Please let me know if you need any further assistance.

I am Rupa. I am also searching for the late coming and early going policy. In our organization, we permit 3 instances of late coming in a month with prior approval before the reporting time. If an employee comes late for the 4th time, one day's salary will be deducted. Now, the management is asking me to set the policy for late arrivals on the 5th and 6th instances to control tardiness. I am in need of your suggestions.

Regards,
Rupa

Thank you for the feedback, but let me share my experience. I am George, functioning as GM-Admin in a manufacturing company.

Current Attendance Rules

Our existing rules are as follows: As per the current practice, many latecomers are accommodated, leading to a loss in production. The deduction of 2 hours from casual leave as a punishment seems inadequate. I kindly request advice on altering this current rule in place.

Proposed Late Arrival Policy

"Workmen shall face exclusion if they are more than five minutes late for duty on a particular day. However, if a workman is late beyond 5 minutes for the fourth time, and depending on work exigencies, the In-charge of the shift, Departmental Head, or concerned officer may allow the workman on duty at their discretion, with a deduction of 2 hours from their casual leave or wage deduction as per the provisions of the Payment of Wages Act, 1936. Latecoming beyond half an hour will be permitted only in urgent work-related situations and at the sole discretion of the Dy. General Manager. In such cases, the total deduction from casual leave will be 2 hours plus the time of the worker's late arrival."

Thank you all in advance for your guidance.

Regards, George

Please find attached the attendance and late coming policy. I hope this will help you.

Regards,
Pankaj S K

In our organization, we permit only three late arrivals per month. Beyond this, every late arrival will be considered as a Half-Day Leave. The grace period for being late is only five minutes from the scheduled office working hours. All late arrivals must be communicated beforehand, and this is mandatory. Late arrivals beyond 30 minutes or early departures before 10 minutes will be treated as a Half-Day Leave. If the employee doesn't have sufficient leaves in their account for deduction purposes, then it will be calculated as "Loss of Pay."

Thank you.

Here is the HR policy. You can make necessary changes according to your requirements.

Regards,
Gladys

Latecoming to the office/factory is permissible to attend the duties as per the law. If permissible, what are the procedures and consequences that will be applied to the organization? Please provide comments on the advantages and disadvantages.

Regards, KVB

Hi all,

Greetings!

This is the first time I am writing on this site. I hope I will get my problems solved or sorted soon by receiving relevant responses.

So, guys, I am facing an issue in my organization. Despite giving several reminders and implementing strict policies, some of the senior employees are still not arriving on time.

Can anyone help me with this?

Thanks & regards,

Neha (HR)

I am currently pursuing my MBA, and we have to write an assignment in which we have to create an agenda for a meeting regarding a new late-coming policy. My concept is not really clear when it comes to writing an agenda for a meeting. Please help.

Dear Staff Members,

It has come to our attention that there have been instances of tardiness among some team members. Punctuality is essential in ensuring the smooth running of our operations and maintaining a productive work environment.

We understand that unforeseen circumstances may arise causing delays; however, consistent tardiness can disrupt workflow and affect team morale. Therefore, we kindly remind all staff members of the importance of arriving on time for their scheduled shifts.

We ask for your cooperation in adhering to the designated work hours to avoid any further disruptions. Your punctuality is greatly appreciated and contributes to the overall success of our team.

Thank you for your attention to this matter.

Sincerely
[Your Position]

In our organization, a 15-minute grace period every 16 minutes will count as 1 late. Three lates will be adjusted from the casual leave balance first, then the sick leave balance, and finally the annual leave balance. After 11:00, we will consider half-days, which will be deducted from the remaining leave balances as mentioned above. If the remaining leave balances are insufficient, the deduction will be made from the salary for the present days.