Rajee,
What you're doing at this company is not HR. You are only doing personnel related tasks. The difference here is that the decision is already made and they are throwing to you the bones of the fish for you to file in personnel records. Examples, hiring is done by them, all you need is to send him/her an offer to sign, create an employee file, dump the documents in the personnel records, and that's it.
Anyway, the reason why I was directed to this thread is because someone has mentioned something about Manpower Utilization. I have a catastrophic problem at my company. We are a construction company employing 5,000 employees and we have 293 different job titles. We have 5 different project sites with manpower from all positions. Our oracle system lacks updated information, not because our personnel assistants are not updating the system, it's because we cannot collect proper information from project sites. For example, our system states that we have 160 drivers and operators of heavy equipment, but our Equipment Manager's inventory of heavy equipment is 250 units! I tried to investigate the problem as I am working in manpower planning, scheduling and recruitment, and I have realized that there are 160 drivers & operators for 250 units of equipment which is somehow not possible. I tried to ask if all equipment are in use, and whether there is a driver or operator for each unit, but still no one had an answer. I realized it is lack of information here. Then we dug through the problem, we realized that some employees registered in the system as helper, mason, or even carpenters who were utlizied on site as equipment operators and drivers. Then I really felt too skeptical about the reliability and accuracy of the information in the oracle system. There are manpower in project sites who are utlizied for different positions but we are not being informed. And if we are not being informed, we cannot update our system and change the helper to a driver, and the carpenter to an operator. I realized in the end that not everything I read in the system is true, and I cannot trust the information, and the only way to correct the information is to conduct an investigation about all the 5,000 employees and do inventory of all the 293 job titles to be able to identify who's who and how manpower are utilized in each project site. Then I went into a deep contemplation of where to begin with, what are the tools to do this, how fast can I get such information, and how soon will the information change again. I realized in the end that we need a LIVE system, more like a STOCK MARKET CHART, that updates us on each and every change being done on site.
Can anyone guide me through the way how to collect information regarding actual manpower utilization on site? But I need an effective, efficient, and fast way to collect that information, and I need that information to be updated on demand, instantly, whenever modified. Am I being too demanding here? Is anyone facing the same problem?
I was considering a quick performance appraisal to be done to update us on the actual manpower utilization but I think it is not a good idea as the moment we change the job titles in the system, a huge number of job titles will be modified the next day!
Help before I drown :)