Dear friend,
Logic for inclusion of the address in the appointment letter is as below:
a) While addressing a business letter, inclusion of address is customary. VP (HR) may refer the Wren and Martin Grammar book. It is considered as the bible of the English grammar.
b) Appointment letter is a contract between employer and employee under the provisions of Indian Contract Act, 1872. In any contract, be it employment or otherwise, inclusion of address is mandatory.
c) Karnataka Shops and Establishment Rule, 1963 mandates issue of Form Q to the newly joined employee. This form is called as Appointment Order. In this form there is a column for the address of the employee. Ideally all the employers are supposed to issue this form and not the fancy appointment letter that is generally issued. Parallel to Form Q, your state also will have similar form. You may search it and show it to him.
d) Click the following link to refer the Central Secretariat Manual of Office Procedure issued by Ministry of Personnel, Government of India:
http://www.istm.gov.in/uploads/study...0Material.docx
(Refer page 28)
Final comments: - Business letters cannot be addressed just to the person. Writing address below the name of the recipient is so common. It is surprising to find VP (HR) asking for the logic for this age old practice! It appears that VP (HR) has forgotten the difference between the personal letters and official letters. Rather than questioning the employee, VP (HR) could have done some search on Google to know the format of the business letters. There are whole lot of templates available and each one mentions about address of the recipient.
What VP (HR) has done is nothing but to exhibit the unwanted overbearing pride. It is sad state of affairs to note that the senior HR official like him was supposed correct juniors. But things have come to such a pass that we are required to correct him! God bless his juniors!
Thanks,
Dinesh Divekar
Logic for inclusion of the address in the appointment letter is as below:
a) While addressing a business letter, inclusion of address is customary. VP (HR) may refer the Wren and Martin Grammar book. It is considered as the bible of the English grammar.
b) Appointment letter is a contract between employer and employee under the provisions of Indian Contract Act, 1872. In any contract, be it employment or otherwise, inclusion of address is mandatory.
c) Karnataka Shops and Establishment Rule, 1963 mandates issue of Form Q to the newly joined employee. This form is called as Appointment Order. In this form there is a column for the address of the employee. Ideally all the employers are supposed to issue this form and not the fancy appointment letter that is generally issued. Parallel to Form Q, your state also will have similar form. You may search it and show it to him.
d) Click the following link to refer the Central Secretariat Manual of Office Procedure issued by Ministry of Personnel, Government of India:
http://www.istm.gov.in/uploads/study...0Material.docx
(Refer page 28)
Final comments: - Business letters cannot be addressed just to the person. Writing address below the name of the recipient is so common. It is surprising to find VP (HR) asking for the logic for this age old practice! It appears that VP (HR) has forgotten the difference between the personal letters and official letters. Rather than questioning the employee, VP (HR) could have done some search on Google to know the format of the business letters. There are whole lot of templates available and each one mentions about address of the recipient.
What VP (HR) has done is nothing but to exhibit the unwanted overbearing pride. It is sad state of affairs to note that the senior HR official like him was supposed correct juniors. But things have come to such a pass that we are required to correct him! God bless his juniors!
Thanks,
Dinesh Divekar