I will list a few activities for the process of staff exit:
START : Employee submits resignation to head of department (HOD) through immediate superior
Immediate superior and head of dept counsel for reconsideration and employee withdraws resignation - END
If he insists on his decision to resign
HOD consults HR on following issues - Cause of resignation, Acceptance, Consideration of Notice Period if part of agreement, date of relieving, alternate arrangement proposed.
HR puts resignation letter for approval of APPOINTING AUTHORITY
Exit Interview by HR
HR Release final clearance form [ also called Verification of No Dues]
Resigning employee is RESPONSIBLE to get the clearance form completed at various departments.
Submit the form to accounts
Accounts prepares statement of dues to be recovered if any from employee [ e g notice pay, loans and advances, surety amount as per service bond or agreement, Leave encashment etc as applicable]
Accounts to inform Financial Institutions about his separation, if there is loan recovery through salary
"Prepare" resignation acceptance cum relieving letter [ in some cases the resignation letter acceptance is immediately given as a separate letter and relieving letter is prepared after final clearance]
Handover the statement to employee to inform amount DUE to him.
Collect cheque/ demand draft in the "name of the company".
Get the Mandatory forms filled from employee - relating to Provident Fund, Superannuation, Gratuity and other retirement benefits.
Ask: ALL DUES PAID - YES? MANDATORY FORMS FILLED : YES?
HAND OVER RELIEVING LETTER to Head of Department to handover to employee - acknowledgement signature to of receipt on copy. Copies to be sent to Accounts, Personnel Administration/ personal record file.
Enter date of Termination in IT systems Delete name and e-mail id logins etc.
Process final payments due to employee - salry for the days worked and other benefits for which employee is eligible.
Make final payment.
Hope I have covered most of the items. :)
I am also attaching a separation check list.
I will send Exit Interview separately - do you have any other e-mail id.
From United States, Greensboro
I am asked to prepare a relieving process for our company (its small sized software services comp). Can you please guide me in the same. My e-mail id is .
Looking forward for your co operation. Thanks a lot in advance.
From India, Bangalore
My name is kishore working as a business analyst in a software company, i need some idea about pay roll section and exit management, can anyone please help me this, advance thanks
From India, Nagercoil
bhavanamhshas anybody switched their job and can guide me with the exit process adapted by their company....i have to make a project on this and i have no connections plzzzzz help me
It is suggested to collect Exit interview Forms, Full and Final settlement Form and No Due certificate forms as part of relieving procedure. Sample forms are attached for ready reference.
From India, Madras
bhavanamhsi want to know step by step process in detail i have to do a close detailed study of different companies so if u have switched your job u can guide me....
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.