prathibha-srinivasaiah
Dear All,

I would request you all to give valuable suggestions on the implementation of new policy in our company with regards to the working days.

Currently we are working for 6 days, Monday to Friday 8.5 hours and half day on Saturdays with 1 monthly off on Saturdays. We are planning to change to 5 working days with all Saturdays and Sunday off.

We are into FMCG company and we have a warehouse in the office premises and all the supporting functions Finance, HR, Marketing, legal Billing, warehouse and e-com sales team work in office and offline sales employees will be working only in field and visit office very rarely whenever required.

With this working module, we would want to make changes in such a way that it will not disturb the warehouse and billing operations in office on Saturday as the dispatches to the customers will happen on Saturday also and sales should not be effected if sales team is also given Saturday holiday.

In order to balance these situations, we are planning to increase additional 1 hour working in weekdays to support functions with Saturday and Sunday holiday and 2 Saturdays working with existing working hours for sales, billing and warehouse team.

I would like to know from your experience and expertise knowledge what more options can be given to our management with regards to the same without any negative effect to company and employees.

Looking forward for your valuable inputs.

Thank you!!

From India, Bengaluru
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Drsivaglobalhr
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drsivaglobalhr
294

Dear Colleague,

The Working hours should be in line with Business as well as to be friendly to the Talents work life balance. It is a good move first of all. There are couple of pre-implementation steps that might be thought so that it will go right with the good intentions aimed by your move:

1) INTERNAL
2) EXTERNAL

In case of Internal aspects there should be a strong communication internally involving the office HODs and Managers clearly explaining the need for few departments to work on alternate Saturdays where as few other colleagues of support functions will not work on all Saturdays. The Customer focus is to be briefed very clearly and also there may be a need to explain that the Talents enjoying all Saturdays holiday are working extra hours during their working days in week days and so on. Still there may be heart burns as it is human tendency but it has to be tackled as such things are endless.

In case of External is to check with the Legal Provision that governs the working hours and you are likely covered under Shops and Establishment Act. Hence you may like to check the provisions relating to the working hours governing your Wearhouse. Normally there will be restriction on daily hours and weekly hours. It might be 8 hours per day and 48 hours in week in general. When you are asking Talents of few departments to exceed this working hours in a day, there may be a need to get a written Exemption from the respective State Government Authority under the Act. In our past company we got Written Exemption highlighting the Benefit to the employees as they work half an hour to 1 hour additional in a day and enjoy full day of holiday on Saturdays. The Authorities directed us to submit individual consent letter from each Employees as a token of acceptance of the proposed system. We submitted the letters obtained from Majority of the Employees. They also asked us to display the new system proposal in the notice board and share the address of the Government Authority to share objections if any with a time line. Once all process were complied, then the Authority under the Shops and Establishments Act issued Exemption order to the Working Hours provision and gave us permission to implement the new system. Hence you may like to check with the Authority concerned and now a days they understand the needs very well and support for all good causes. All the Best and it is a good proposal.

From India, Chennai

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