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Senior Hr Consultant
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p-lekha-jacobsHello SricityHR - the question is related to a retrospective/ imminent revision in an employee's appointment letter.
Yes, this can be done positively. Since, there is a revision in the designation of an existing employee - I think this qualifies for a fresh letter to the employee with changed employment details. You have to compulsorily mention two facts:
1. Old designation and effective dates
2. New designation and effective dates
A new letter would deemed to be necessary because - there is a change in the employee hierarchy withing the Organization regardless of tenure and salary revision.
Practical advice - please initiate a conversation with the employee in question first and then take him/ her into absolute confidence about the change in terms, since this relates to him/ her directly. Please send the proposed changes to the employee and get those agreed before hand, before printing the final letter. The dates of revision should be clearly mentioned with comparison of old provisions/ clauses. After this please seek Business/ Operations and HR Head's approvals and then the new letter may be provided to the employee. It is fairly simple.
From India, Delhi