Dinesh Divekar
Business Mentor, Consultant And Trainer
Hr Manager
Sr.manager - Hr&admin

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I want to issue a circular to all staff asking them to provide me the details of their daily routine work i.e. KRA and Job Description, through which i can make internal job shifting. So require a proper content for the same.
Rather than collecting info from employees as to what they do, being from HR I think you should already possess their JD based on their grade and designations. So better prepare KRA based on the role and responsibility based on positions and grade and document it. After that please issue the same individual wise and get their consent.

Actually i have joined 3month before and previuos HR have not made KRA, as everyone has given differnet Job works so management has asked to take from them, and that will be approved by HOD.
I cannot make the KRAS of 200 employees as want to process their increments, for which i need their Work profile.

Dear Sonali,
In what capacity do you work in your company? What is your designation?
If you are from HR then be it known that preparation of Job Description (JD) is your job. Please sit with each and every individual and understand what do they do. Write it down. Scores of formats of JDs are available on this forum. Choose one amongst them.
Secondly, preparation of KRAs of the subordinates is the job of each HOD. However, as an HR professional, you may check whether it meets the SMART principle or not.
Lastly, nothing wrong per se for asking help for the sending mail. However, it would be proper if you prepare the draft and upload it here. Asking for a ready-made draft is nothing but spoon-feeding. How long you wish to do that?
Dinesh Divekar

Got it. You may present the circular as under
"Dear All,
We are in the process of streamlining the role and responsibilities of all employees in order to have a structured job description in place. Hence you all are required to share your current role and responsibilities, day to day work, Key result areas to HR. Please submit the same to HR department on or before___________.
Please contact HR dept for any clarification.

Mr. Dinesh Divekar, i want to clear all the mess within limited period of time, so cannot sit with individual for making their KRA. As my employee strength is 600 including sites. Yes i am aware its responsibility of HR, but if its already on track i would have done by self, As we do it at the time of hiring and if promoted while promotion.
But unfortunately they have not done of single one, and as already its May month i cannot delay their increment,
Mr. V. M. Lakshminarayanan thanks a lot for your draft, as in this busy schedule with less time it really helped me a lot.

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